"Alerted.org

Working Title** **: Scheduler

Job Class: Office & Administrative Specialist Senior

Agency: Administrative Hearings

+ **Job ID:** 90142

+ **Location:** St. Paul

+ **Telework Eligible** : Yes - this is a hybrid position

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary:** Temporary, up to 12 months

+ **Who May Apply:** Open to all qualified job seekers

+ **Date Posted:** 11/11/2025

+ **Closing Date:** 11/25/2025

+ **Hiring Agency/Seniority Unit:** Administrative Hearings/Administrative Hearings-AFSCME

+ **Division/Unit:** Court of Admin. Hearings

+ **Work Shift/Work Hours:** Day Shift

+ **Days of Work:** Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,828 / annually

+ **Bargaining Unit:** 206 - Clerical/AFSCME

+ **Classified Status:** Classified

+ **FLSA Status:** Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) **:** No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This is a full-time, temporary position lasting up to 12 months.

The Court of Administrative Hearings (CAH) is seeking to hire a Scheduler in our St. Paul office. CAH is the largest of three Executive Branch Courts with over 75 full-time equivalents located in St. Paul and Duluth. CAH, with 34 judges, is comparable in size to the Ramsey County District Court with 32 judges. CAH has exclusive, bench trial-level jurisdiction in hearings for over 250 state agencies and local units of government in over 200 unique areas of administrative law and is Minnesota's workers' compensation trial court. CAH renders justice through fair, timely and impartial hearings and high-quality dispute resolution services.

This position exists to ensure all legal proceedings on the workers' compensation (WC) and administrative law (AD Law) court calendars are scheduled for the Court of Administrative Hearings (CAH) in a timely manner.

Working as a Scheduler you will:

+ **Review, determine, and schedule all State of Minnesota WC and AD Law cases on the court's calendar for metropolitan and out-of-town locations.**

+ **Provide accurate responses to phone inquiries, hearing and conference matters, and inform parties as to office policies and procedures.**

+ **Analyze computer data in Outlook, C-Track and FOCUS case management systems in order to answer case status questions.**

+ **Coordinate the implementation of record retention schedules on WC and AD Law hearings and files.**

+ **Process all WC and AD Law hearing requests.**

This is a hybrid work opportunity; employees must work a minimum of five (5) days in the office per pay period (every 2 weeks).

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

+ Word processing skills sufficient to accurately analyze and process customer and internal transactions within multiple case management systems.

+ Data entry skills sufficient to review and schedule proceedings with efficiency and accuracy.

+ Knowledge of or ability to learn databases sufficient to create, modify, manipulate, analyze and retrieve data.

+ Customer service skills sufficient to provide prompt, courteous and accurate information to customers on the phone, through e-mail, and other written correspondence in a professional manner.

+ Fluent English (speaking, writing, and reading).

Preferred Qualifications

+ Strong organizational and planning skills in order to identify priorities and meet timelines with limited supervision.

+ Ability to work under pressure and prioritize job responsibilities.

+ Ability to quickly learn new software.

+ Proficient in Excel and Word.

+ Strong organizational and planning skills in order to meet timelines with limited supervision.

+ Proven track record in problem-solving.

+ Ability to work well within team structure.

Physical Requirements

This is a sedentary position. It requires occasionally moving and transporting such articles as file folders and laptops or accounting boxes. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Court of Administrative Hearings that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

+ SEMA4 Records Check (applies to current and past state employees only)

+ Criminal History Check

+ Employment Reference Check

+ Court Records Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.