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Title: Research Administrative Specialist

Org Unit: Other

Work Days:

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $30.22 - $36.10

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under general direction, provides administrative support with research administration and to research faculty and staff

Job Responsibilities

+ Coordinates operational and programmatic support for research programs and initiatives, as well as education initiatives as needed.

+ Edits and proposes changes to administrative documents or program requirements.

+ May assist with the development and implementation of the general and project-related budgeting process.

+ May assist with grant preparation and renewal applications.

+ Provides general assistance to faculty and staff in regards to systems and procedures.

+ May coordinate the collection and preparation of appointment paperwork for academic staff.

+ Coordinates visits from external collaborators/visitors. Manages housing arrangements, itineraries, and travel arrangements.

+ May oversee support staff. Delegates work assignments and responsible for disciplinary actions.

+ Ensures program(s) meets all regulatory requirements.

+ Oversees equipment and computer tagging and connection requests and manages email and other system access for staff.

+ Responsible for procurement activities related to goods, services, and/or equipment as needed.

+ Responsible for disbursement/reimbursement activities as needed.

+ Generates reports for analysis.

+ Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

+ Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.

+ Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.

+ Maintains electronic and hard copy files and databases. Maintains integrity of information.

+ Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.

Education

+ High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 2 years of prior relevant experience.

Knowledge, Skills and Abilities

+ Demonstrated knowledge and understanding of research grants is highly desired.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.