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Finance Coordinator- Accounts Payable

POSITION DETAILS

The Office of Finance and Business Operations at Hunter College invites applications for the position of Finance Coordinator. Reporting to the Director of Accounts Payable and Cash Management, the Finance Coordinator plays a critical role in managing and monitoring the College’s complex, high-volume accounts payable operations.

The incumbent will be responsible for ensuring that payments—including vendor invoices, employee and non-employee reimbursements, travel-related expenses, and student disbursements—are processed accurately, efficiently, and in compliance with CUNY, City, State, and federal regulations. The position also requires close collaboration with academic and administrative departments, external vendors, and oversight agencies to resolve issues and maintain strong financial controls.

As a key member of the Finance and Business Operations team, the Finance Coordinator will help ensure accountability, compliance, and excellent service in support of Hunter College’s mission.

In addition to the CUNY Title Overview, duties include but are not limited to the following:

+ Process a high volume of accounts payable transactions—including invoices, reimbursements (employee and non-employee), travel expenses, honoraria, independent contractors, and student-related disbursements—in compliance with CUNY, New York State, and New York City policies.

+ Review and validate supporting documentation (e.g., receipts, coding, business purpose) to ensure accuracy and audit readiness.

+ Enter and monitor transactions, reconcile balances, and prepare reports utilizing financial systems (e.g.: CUNYfirst, CUNYBuy, ERP modules)

+ Maintain records and spreadsheets to support year-end close, audits, and financial reporting.

+ Assist with audits by organizing documentation and coordinating responses to inquiries.

+ Provide responsive customer service to faculty, staff, and students; troubleshoot system and process issues.

+ Contribute to process improvements by identifying recurring issues, recommending workflow enhancements, and supporting system upgrades.

+ Participate in training, onboarding, and special projects as assigned.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

+ Bachelor’s degree in Accounting, Finance, Business Administration or related field strongly preferred

+ 2 years of working accounts payable experience (invoices, reimbursements, specialized transactions) in a high-volume, deadline-driven setting.

+ Strong Excel skills (e.g., pivot tables, lookups) and high attention to detail.

+ Clear and professional communication skills, with the ability to work effectively across departments and organizational levels.

+ Experience with finance systems or major ERP platforms such as PeopleSoft, Oracle, or SAP.

+ Knowledge of higher education operations or public-sector compliance requirements.

+ Strong analytical ability for reconciliations, reporting, and process improvements.

+ Skilled at prioritizing tasks and meeting deadlines in a fast-paced, service-oriented environment.

+ Proven ability to work both independently and as part of a team, with professionalism and adaptability.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

- Prepares, reconciles and distributes expenditure and related accounting reports

- Creates and maintains various spreadsheets related to financial analysis

- Processes and tracks transactional entries

- Provides support in the administration of various business operations

- Coordinates with various departments on accounting matters

- Monitors systems and operations to assure a smooth workflow

- Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience,** **_$72,236 - $79,784_

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY portal on city university of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the **Job Opening ID number 31196.**

Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)).

Incomplete applications will not be considered.

Please include:

• cover letter or statement of scholarly interests

• curriculum vitae/ resume

• names and contact information of 3 references

**Upload all documents as one single file-- pdf format preferred** .

CLOSING DATE

The search will remain open until the position is filled. The committee will begin reviewing complete applications on December 1, 2025. Applications submitted after the deadline will only be considered if the position/s remain open after initial round

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31196

Location

Hunter College