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Job Title: Specialist

Job Description

We are seeking a dedicated and detail-oriented Specialist to manage document control and maintain quality and regulatory requirements. This role involves gathering, maintaining, and updating essential documents from vendors, as well as providing critical support to sales and customer service teams.

Responsibilities

+ Gather and maintain files of necessary documents based on quality and regulatory requirements from vendors supplying raw materials and components.

+ Maintain a document library and spreadsheet, logging information as it is sent, received, and reviewed.

+ Update supplier and vendor contact lists for reference when requesting product information.

+ Keep the central repository updated on the shared drive.

+ Control documents for all Standard Operating Procedures and forms, logging updates for new and revised procedures.

+ Create and provide documents requested by sales and customer service representatives, including written statements and supplier information.

+ Update quality employees on requested and made changes to documents.

+ Be aware of record retention timelines, alerting department superiors of upcoming document cleanups.

Essential Skills

+ Minimum of 2 years experience in a GMP regulated environment.

+ Familiarity with cGMP standards.

+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and SDS sheets.

+ Effective oral and written communication skills.

+ Proficiency in basic arithmetic operations.

+ Ability to follow instructions in written, oral, or diagram form.

+ Competence with computer software including word processors and spreadsheets (Microsoft Word, Excel, Access).

+ Ability to communicate effectively in a cross-functional team environment.

+ Sound judgment and decision-making skills.

+ Demonstrated attention to detail and thoroughness.

Additional Skills & Qualifications

+ High school diploma or equivalent required; Associates or Bachelors degree considered beneficial.

+ Adherence to health and safety regulations, including constant use of protective gear.

+ Strong leadership skills.

+ Highly organized with effective prioritization abilities.

Work Environment

The work schedule is from 7am to 3pm for the entire office. The position requires the ability to lift up to 50 pounds unassisted, or up to 100 pounds with mechanical assistance, and involves standing, walking, bending, or stooping for periods of five hours or more. The role also requires the ability to move and examine objects at high and low reach, and to read for periods of three hours or more. The position demands normal visual acuity.

THIS POSITION IS MOVING FAST!

If interested please send over your resume to carendas @actalentservices.com with your availability for a 5 minute phone call.

Job Type & Location

This is a Contract to Hire position based out of Fairfield, NJ.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfield,NJ.

Application Deadline

This position is anticipated to close on Nov 17, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.