• Administrative Assistant

    Robert Half Office Team (San Mateo, CA)


    Description

    Duties may include, but are not limited to, the following:

    + Perform complex, technical, and specialized office support tasks requiring independent judgment, technical proficiency, and detailed knowledge of departmental procedures.

    + Research, compile, and organize information from various sources to complete forms, prepare reports, and perform arithmetic or statistical calculations.

    + Provide information and assistance to the public, applying sound judgment and interpreting departmental policies, rules, and procedures.

    + Organize, maintain, and purge departmental files and records in accordance with retention policies.

    + Prepare correspondence, reports, forms, and other specialized documents from drafts, notes, or brief instructions using computer software applications.

    + Proofread and review documents for accuracy, completeness, and compliance with departmental standards and regulations.

    + Enter, retrieve, and verify data; generate reports using online systems or personal computers; review and correct data as necessary.

    + Operate standard office equipment and ensure proper maintenance.

    + Coordinate and perform a variety of administrative support activities, including preparing purchase requisitions, scheduling repairs, transmitting information, and maintaining up-to-date reference materials.

    + Arrange meetings and events, including scheduling participants, reserving rooms, and coordinating travel, lodging, or meal accommodations.

    + Serve as a receptionist—greeting visitors, answering and screening telephone calls, and directing inquiries to the appropriate staff or personally resolving them.

    + Train and guide other staff in work procedures or provide project-based or relief supervision as assigned.

    Requirements

    Knowledge of:

    + Office administrative practices and procedures, including filing systems and standard office equipment operations.

    + Basic business data processing principles and computer system usage.

    + Departmental policies, procedures, and functions related to the assigned team.

    + Proper formatting and composition of professional correspondence and typed materials.

    + Business arithmetic, including percentages and decimals.

    + Correct English usage, grammar, spelling, and punctuation.

    + Recordkeeping principles and procedures.

    Skill and Ability to:

    + Perform a variety of technical, specialized, and complex office support duties.

    + Organize, prioritize, and coordinate multiple work activities effectively.

    + Interpret and apply rules, policies, and procedures accurately.

    + Research, compile, and maintain organized office files and records.

    + Establish and maintain cooperative and effective working relationships with others.

    + Compose clear, accurate, and professional correspondence from brief instructions.

    + Perform arithmetic calculations with speed and accuracy.

    + Exercise initiative and sound independent judgment within established guidelines.

    + Operate standard office equipment, including personal computers with multiple applications and centralized phone systems.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .