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Administrative Assistant

Job Details

Job Location

MARIETTA - MARIETTA, GA

Position Type

Full Time Indirect

Job Category

Administrative

Description

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

The Position:

We are looking for a proactive and highly organizedAdministrative Assistantto join our team. The ideal candidate will be organized, efficient, and capable of handling a variety of administrative and operational responsibilities with professionalism and discretion. This role is essential in supporting office management, billing and invoicing, scheduling, client coordination, and excellent external and internal communication.

This role will be based in our Marietta, GA office and offers a hybrid work schedule.

Responsibilities:

+ Provide direct administrative support to personnel and clients by utilizing internal systems and processes

+ Support key financial processes, including billing, invoicing, accounts payable, and accounts receivable, in coordination with internal finance teams

+ Prepare quotes and schedule on-site services in a timely and accurate manner

+ Assist with gathering employee payroll and expense report data (hours worked, reimbursements)

+ Interpret and process customer purchase orders in accordance with company policies

+ Serve as a primary point of contact for customer inquiries, ensuring professional and timely communication

+ Maintain accurate records, reports, and filing systems; organize and archive documentation in compliance with company standards

+ Collaborate with other locations to coordinate documentation and work processes

+ Arrange and manage all aspects of travel logistics for personnel, including airfare, accommodations, and rental vehicles

+ Communicate with clients, as needed

+ Perform additional administrative duties and special projects as assigned by management

Qualifications

Skills and Requirements:

+ 3 - 5 years in an office administrative role and/or relatable experience with a high school diploma (or equivalent) required; associate or bachelor’s degree preferred

+ Experience in customer and vendor invoice creation / generation

+ Basic accounting knowledge with experience with accounting software

+ Prior customer service or client-facing experience is required

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

+ Experience in utilizing MS Teams and SharePoint is a plus; not required

+ Demonstrated ability to handle sensitive financial and client information with confidentiality and accuracy

+ Exceptional organizational skills and attention to detail with a high level of accuracy in all work performed

+ Proven ability to manage multiple tasks simultaneously and prioritize workload effectively

+ Ability to work independently and as part of a team in a fast-paced environment

+ Strong communication skills, both written and verbal; ability to communicate clearly with both internal stakeholders and external clients

+ A positive attitude with a willingness to assist the team and provide white glove service to internal / external customers and partners

Additional requirements:

+ Ability to learn and comply with all company policies and procedures.

+ Applicants must pass a pre-employment drug screen and background check.

EOE/AA/M/F/Vet/Disability

ATS is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status, or any other protected characteristic as established by law.