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Records Clerk

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Records Clerk

Salary

$18.33 - $22.34 Hourly

Location

Garden City, KS

Job Type

Full-Time

Job Number

00565

Department

Police

Division

Police Support Services

Opening Date

09/03/2025

Closing Date

12/5/2025 4:59 PM Central

+ Description

+ Benefits

Description

The City of Garden City is accepting applications for Records Clerk with the Police Department. This position serves the community and other law enforcement agencies by answering phone calls, taking down information to pass along, and handling basic office tasks.

Examples of Duties

+ Operation of Telephone Equipment. The Records Clerk is responsible for answering incoming phone calls during the shift. The Records Clerk will record the information to ensure proper referral to the appropriate personnel or agency.

+ Prioritizes requests for service. The Records Clerk will prioritize all requests for services based on the nature of the request and availability of personnel. They will refer the request to the appropriate personnel so that action can be taken.

+ Process of Reports, Calls for Service. The Records Clerk will be responsible for documenting other agencies' requests on the appropriate logs.

+ Handles a variety of clerical tasks. This includes issuing receipts for money collected during the shift and making sure all paperwork is properly logged and distributed to the correct agencies. The Records Clerk enters data such as offense, supplemental, arrest, and accident reports, along with citations, warrants, and other information, into the computer system. They are trained to enter all types of reports received by the section and are knowledgeable in the KCJIS data system, including submitting reports electronically to the state.

+ Possesses strong communication skills. Communication serves as a link between different divisions, government offices, community organizations, and the public. The Records Clerk works with many people and businesses each day, often to resolve issues or coordinate efforts with those outside the agency. This role requires clear and courteous communication with a wide variety of individuals.

+ Presentations. Records Clerks may be required to provide training to department personnel.

+ Maintains security and confidentiality of all records.

+ Performs all other duties as assigned.

+ Ability to lift up to 25 pounds and carry up to 10 pounds

Typical Qualifications

Knowledge, Skills, and Abilities:

Skills in operating modern office equipment. Knowledge of specific office procedures. Ability to maintain confidentiality of information. Ability to communicate with department personnel, City officials, and the general public. Ability to use Word, Excel, PowerPoint, Adobe, and Outlook. Being adaptable to changes within the office.

Education, Certification, and Experience:

High School Diploma or GED. Previous experience in communications and office equipment preferred.

Knowledge of KCJIS or NIBRS preferred but not required.

The City of Garden City offers a wide range of competitive benefits. Some of the benefits include:

+ Health Insurance: Blue Cross Blue Shield of Kansas

+ The Standard Life Insurance

+ Kansas Public Employees Retirement System (KPERS) or Kansas Police & Fire (KP&F)

+ Wellness Program

+ Paid Leave

+ Employee Recognition Plan

+ Years of Service Bonuses

+ Performance Evaluations

+ Employee Assistance Program

Employer

City of Garden City (KS)

Address

301 N. 8th Street Garden City, Kansas, 67846

Phone

620-276-1175

Website

https://www.garden-city.org/

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