• Accounts Receivable Specialist

    Aston Carter (Lorton, VA)


    Accounts Receivable Specialist

    Job Description

    The primary responsibility of this role is to ensure timely and accurate invoicing, which is crucial for maintaining a steady cash flow. The role involves generating, auditing, and completing all billing functions.

    Responsibilities

    + Coordinate with other departments to ensure the accuracy of billing information.

    + Forecast upcoming billable expenditures.

    + Prepare draft Payment Applications and reports for project team review.

    + Facilitate monthly billing meetings.

    + Track upcoming material expenditures for payment.

    + Communicate with accounts payable specialists to ensure vendor costs are billed and/or released.

    + Maintain records of invoices, deposits, and all correspondence regarding payment collection.

    + Maintain AR/External Billing processes.

    + Prepare and send invoices and related documents.

    + Update accounting systems.

    + Ensure all information is entered in all customer databases.

    + Update Contract and Job Cost entries.

    + Support with collections and payables requiring additional follow-up.

    + Maintain working knowledge of current collection requirements.

    + Assist in investigating payment delinquencies.

    + Monitor retainage allowances.

    + Execute contracts and set up newly awarded projects in company systems.

    + Assist in updating budget entries and cost coding.

    + Maintain project-related records, including contracts, bonds, and subcontracts.

    + Confirm final values and remove them from accounting systems.

    + Track contract changes and report/update pending changes.

    + Process change orders and track billable costs.

    Essential Skills

    + Experience with accounts receivable, invoicing, collection, claim, and billing.

    + Proficiency in Sage 300, Textura, and Procur.

    + Experience in high volume billing, particularly in the construction industry.

    + Familiarity with AIA billing.

    + Proficient in Microsoft Excel.

    + Construction and general contractor accounting experience.

     

    Additional Skills & Qualifications

     

    + Experience in the construction industry.

    + Proficiency in the Microsoft Office Suite.

    + Strong attention to detail.

    + Excellent communication skills.

    + Problem-solving abilities.

    + Effective time management and self-management skills.

    + Organizational skills.

    + Ability to multi-task effectively to meet numerous deadlines.

    Work Environment

    This role is fully onsite, working within a small team of 3 to 4 individuals. The environment supports collaboration and team dynamics, providing an opportunity to grow within a great team.

    Contact Me:

    Kaitland Clawson

    View my availability here:

    https://www.linkedin.com/in/kaitland-clawson-552605154/

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Lorton, VA.

    Pay and Benefits

    The pay range for this position is $36.06 - $38.46/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Lorton,VA.

     

    Application Deadline

     

    This position is anticipated to close on Nov 25, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.