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Job Title: Project Associate

PVN ID: HC-2510-007092

Category: Administrative Services

Job Description

General Description

The Behavioral Health Care Coordination training program has been operating from the Hunter College, CUNY, School of Social Work (Silberman) in collaboration with the New York State Office of Mental Health and the New York City Department of Health and Mental Hygiene since July, 1990.

The program provides Behavioral Health Care Coordination training for employees of City and State affiliated Behavioral Health Care Coordination programs. The goal of the BHCC training program is to provide Care Coordinators and Care Coordination Supervisors with essential skills to ensure whenever possible that consumers are maintained in the least restrictive community environment. After completion of the core curriculum, participants qualify for certification as Behavioral Health Care Managers.

The BHCC training program seeks a full-time Administrative Coordinator to provide operations, administrative, and training delivery support for the program. The Administrative Coordinator will work closely with the Program Coordinator and Principal Investigator to ensure the smooth operation of the training program. The administrator will serve as a point of contact for the BHCC team for both in-person and virtual training sessions. The Program Administrator may interact with staff at different levels, trainers, and funders; and must maintain professionalism and a high-quality focused attitude throughout.

Other Duties

Administrative and Communication Support

+ Maintain routine correspondence with training participants, partner agencies, instructors, and other stakeholders

+ Respond to routine inquiries regarding registration, schedules, and general program logistics

+ Update and maintain distribution lists from program partners

Registration and Participant Tracking

+ Prepare and maintain online registration forms for each training cycle.

+ Open registration, monitor sign-ups, and issue registration reminders to participants.

+ Compile participant information and share finalized lists with the Program Coordinator before each training cycle.Training Logistics Support

+ Serve as Zoom host and monitor during virtual training sessions to assist with participant access, attendance, and technical issues.

+ Coordinate the hosting schedule with the Program Coordinator to ensure session coverage.

+ Collect attendance data from the Program Coordinator and reconcile information into a master attendance roster.

Contract and Payment Processing

+ Enter contract information into the Contract Manager system based on details provided by the Program Coordinator.

+ Upload any required documentation and submit contracts for review and processing in the Contract Manager system.

+ Submit invoices and Purchase Requisition forms for instructor compensation, following established procedures.

Certificates and Record Management

+ Prepare and issue participant completion certificates, distinguishing between full and partial attendance.

+ Maintain organized records for attendance, certificates, correspondence, and contracts.

+ Assist with year-end and cycle-end administrative wrap-up to ensure records are complete and accurate.

Cycle Preparation and Reporting Support

+ Assist in preparing materials, forms, and communication templates for upcoming training cycles.

+ Provide accurate administrative data and documentation to the Program Coordinator for inclusion in program reports.

+ Provide additional support to the Principal Investigator and Program Coordinator as needed.

Qualifications

+ Bachelor’s degree

+ Work experience in a similar role

+ Ability to work independently and collaboratively

+ Strong organizational skills and attention to detail

+ Strong problem-solving capacity to independently resolve routine and/or complex issues

+ Strong written and verbal communication skills

+ Demonstrated experience using data management technology

+ Proficiency in MS Office 365 or similar tools

Please note: Candidates must be authorized to work in the United States. Sponsorship is not available for this position.

RFCUNY Benefits RFCUNY Employee Benefits and Accruals (https://www.rfcuny.org/rfwebsite/media/0zrcgdyw/rfcuny-benefits-at-a-glance-ft-2025-project-employee.pdf)

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Social Work

Status Full Time

Annual Salary Range $42,000.00 - $52,000.00

Closing Date Dec 31, 2025 (Or Until Filled)

Bargaining Unit No

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