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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Full-Time Equivalent Hiring Range: $59,400 to $74,250; salary commensurate with relevant experience.

The Fiscal & Grant Administrator maintains the administrative, financial, and operational systems and controls for the School of Social Work. The role will provide high-level post-award support to 27 SSW PIs and the Assistant Director, Fiscal and Grant Administration, as well as pre-award support as needed. SSW grants, often federally funded, are increasingly more complex (multiple subrecipients, involving other BC schools, subject to salary caps, etc. Therefore, the Fiscal & Grant Administrator will work with faculty and OSP to ensure that sponsored requirements are met. This role provides support to both internally and externally funded research projects, including the coordination of grant subrecipients.

The position is responsible for interviewing, hiring, and managing student employees; assisting with office renovations; and serving as liaison with facilities management and office of environmental health and safety. The Fiscal & Grant Administrator assists with hiring part-time faculty by preparing appointment letters and managing the completion and submission of new hire paperwork. S/he oversees several undergraduate student employees to ensure that expense reports are complete, accurate and compliant.

The Fiscal & Grant Administrator reports to the Assistant Director, Fiscal & Grant Administration.

Essential Functions:

FISCAL ADMINISTRATION [40%]

•Process purchase requisitions, payment vouchers, and reimbursements.

•Manage hiring process of part-time faculty, field advisors, student employees.

•Manage graduate student stipends, supplemental payments, awards, and honoraria.

•Maintain and reconcile in-house expense ledgers daily.

•Reconcile P-card purchases once a month.

•Manage the procurement process.

•Initiate budget and cost transfers as needed.

•Manage designated gift ledgers.

•Manage faculty chair accounts.

•Work with Deans to streamline hiring of adjunct faculty.

•Work with Assistant Director, Fiscal and Grant Administration to create and maintain guidelines to be used by staff and faculty on such topics as reimbursements, hiring students, and travel guidelines.

GRANT ADMINISTRATION [35%]

Working with Assistant Director of Grant Administration:

•Coordinate some aspects of grant proposal submission.

•Coordinate requests for progress reports.

•Serve as liaison between faculty and the Office of Sponsored Programs.

•Analyze budgets for correct calculation of costs.

•Maintain current knowledge on NIH grant submission deadlines.

•Review appropriateness of budget reallocations and transactions in accordance with funding source guidelines.

•Assist with the preparation of reports and forecasts of internal and external funds available.

•Maintain timely communication and coordination with involved parties to resolve issues.

•Assist with tracking and paying subaward invoices.

•Forecast spending on grants.

•Gain additional grants management knowledge by attending seminars and workshops and internal research administration meetings.

OPERATIONS [15%]

•Supervise the work of graduate students (Accounting Assistants)

•Assign students to create expense reports and vouchers.

•Provide relevant University and Sponsor guidance as appropriate.

•Assign other jobs needed by the SSW finance team such as updating mailboxes, creating databases, and ad hoc tasks.

•Set up new employees with door name plate, directory listing, phone service.

•Work with Dean’s Administrative Assistant to order supplies and business cards for new employees.

•Submit work orders to have offices cleaned and repairs made as needed.

•Order new furniture as needed.

•Work with facilities to coordinate small scale office moves.

•Act as point person for departmental problems in the building.

Some evening and early morning work may be required in order to meet internal and external deadlines.

Requirements

•One year of relevant professional experience or equivalent combination of education and experience.

•Bachelor's degree, preferably in business or finance.

•Must include an understanding of or demonstrated aptitude with budgetary and financial concepts, especially in higher education.

•Excellent communication, organizational, interpersonal and customer service skills required

•Must be able to work independently in a deadline-oriented environment.

•Ability to set priorities required.

•Ability to maintain confidentiality required.

•PeopleSoft Financials and PeopleSoft Human Resource experience preferred.

•Proficiency in Microsoft Word and Excel.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

+ Tuition remission for Employees

+ Tuition remission for Spouses and Children who meet eligibility requirements

+ Generous Medical, Dental, and Vision Insurance

+ Low-Cost Life Insurance

+ Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

+ Paid Holidays Annually

+ Generous Sick and Vacation Pay

+ Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .