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Administrative Assistant III - HR

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Administrative Assistant III - HR

Salary

$4,238.00 - $5,933.00 Monthly

Location

Colorado Springs, CO

Job Type

Full Time

Job Number

DBA-03602-JB-11/25

Department

Department of Education

Division

Colorado School for the Deaf and Blind

Opening Date

11/11/2025

Closing Date

11/25/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

Primary Physical Work Address

Colorado School for the Deaf and the Blind (CSDB); 33 North Institute Street; Colorado Springs, CO 80903

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

https://csdb.colorado.gov/

Commitment: CSDB is a Deaf and Blind-led academy where language, leadership, and learning converge to generate agency.

Grounded in lived experience, students develop presence, purpose, and wayfinding - in a space built for growth, pride, and authenticity.

Aspiration: CSDB builds generations of thinkers, makers, and leaders who set new standards and transform the world.

Description of Job

This is a full-time position assigned to Human Resources at the Colorado School for the Deaf and the Blind (CSDB). The Human Resources Office provides management / technical / support services within the domain of human resources to prospective employees and to management and staff of CSDB.

The purpose of this Administrative Assistant III position is: to provide clerical support and other general assistance to CSDB staff to address issues and resolve problems related to all human resources activities (e.g., recruitment and review of applications, performance management, compensation, benefits/leave coordination, personnel records, employee relations, professional development, etc.); to provide assistance to the public related to employment with the state/on-line employment application; and, to maintain confidential electronic and paper records/files including databases of all information pertaining to personnel as well as the generation of various reports pertaining to personnel. Duties include but are not limited to:

Personnel / Payroll (HR Management) System: Position will assist the HR Specialist II with initiating/preparing all technical documentation (PAFs), in the Human Resources Office, and completes paperwork of all bi-weekly and monthly payroll/personnel actions for student workers for input in the personnel and payroll (HR Management) system to maintain employees’ history, benefits, and generate pay. May attend related meetings and training to maintain currency on procedures.

Performance Management: Assist the HR Specialist I by monitoring performance management compliance and quality control for classified and non-classified / at-will staff regarding plans, mid-year reviews, evaluations to include Teacher of the Visually Impaired (TVI) and braille competency goals as needed; provide feedback and support to HR Specialists in relation to objectives and measurement standards; retrieve information from performance management database to generate reports as needed. Other related duties as assigned.

New Employee Orientation / Benefits: Responsible to prepare new hire packets according to appropriate check list in a timely manner. Will be the back-up to the Human Resources Specialist I with staff in groups and individually to provide technical information and assistance related to benefits, including open enrollment. Conducts follow-up activities to ensure that all required documentation is received. Other related duties as assigned.

Data Entry: Position is responsible for HR information in multiple databases; Personnel Database; Professional Development Database. Timely entry for staff PD hours into the database is critical for this position. Monitor all databases weekly to ensure updates are completed in a timely manner. CPPS Entry and data management. Infinite Campus data entry. Facilitation of PAFS & in-house documents. Facilitate Form 43's for the department.

Employment Selection-Related Activities: Responsible for selection-related activities to fill vacant positions regarding Substitute Teachers and Temporary Aides, to include but not limited to processing applications in Neo Gov and placing them on the Sub Hires Site for hiring managers to review/consider for interviews. Maintain the Subs/Temps roster with updated/accurate information, creating yearly interview calendar for hiring managers. Other related duties as assigned.

Information / Records Management: Position acts as official custodian for confidential personnel records under the supervision of Human Resources Specialists, adhering to open records laws and other appropriate technical guidelines. Maintains both electronic and physical employee history information, various reference sources, pertinent correspondence, general operational information for easy retrieval, and other miscellaneous information related to human resources issues. Position compiles numerous data/information to generate various reports commensurate with personnel issues. Position maintains databases (personnel, staff development, performance management, recruitment, separated employees) utilized by Human Resources. Other related duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Three (3) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.

Preferred Qualifications:

- Customer service experience in a fast-paced environment;

- Basic clerical and administrative skills such as, data entry, uploading electronic files, managing files/records, and answering phones;

- Clerical work experience within Colorado State Government;

- Experience proof-reading, editing, or creating documents;

- Experience with data-entry, checking and verifying.

- Experience working with confidential information;

Special Qualifications

- Proficiency in American Sign Language (ASL) at the INTERMEDIATE skill level; or applicants must be willing to obtain proficiency at that level within a specified period of time as demonstrated by an appropriate assessment tool and according to school policy / procedures.

Appeal Rights: (Updated)

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Please note that communication relative to this position will occur primarily via e-mail correspondence.

How To Apply:

Submit a complete on-line application and provide/upload with application:

+ A copy of current, valid State of Colorado Driver's License

Applicants are also invited to provide/upload the item listed below to the on-line application:

+ Current Resume. Resumes willnotbe acceptedin lieuof a complete on-line application.

Important Information:

Applications are part of the selection process and will be reviewed by a qualified Human Resources Specialist to determine if applicants meet the minimum qualifications for this position. Applications may also be used as a part of the comparative analysis process to rank candidates and identify a top group for interview. Read this job announcement carefully before completing the on-line application. Applications must specifically address/support applicant qualifications as they relate to the requirements listed in 'Description of Job' and 'Minimum Qualifications, Substitutions and Conditions of Employment/Additional Requirements' sections.If applicable, official transcripts and/or other supporting documentation must be provided with the application to verify education / minimum qualifications / substitution / additional requirements (unofficial or copies of transcripts may serve as temporary verification only; applicant(s) selected for hire will be required to provide official transcripts to verify education). Failure to complete the application properly and include required information and/or documents, or if applications do not demonstrate that experience and/or education are consistent with the categories listed on this announcement, may result in the applicant not being considered for this position. Also, in order to be considered for this position, complete applications must be received by the application deadline/closing date. Applicants will be notified of the results of this review.

Please refer to the CO-Jobs State Employment Opportunities website (careers.colorado.gov (https://www.colorado.gov/dhr/jobs) ) for the following information:

+ State Employment FAQs

+ Address Confidentiality Program

+ ADA Accommodations

+ Residency Requirements

In addition to offering rewarding, meaningful work, we offer:

+ Medical and Dental plans

+ Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans

+ Paid life insurance

+ Short- and long-term disability coverage

+ Employee Wellness programs

+ Flexible Spending Accounts

+ Health Savings Accounts

+ 11 paid holidays per year plus generous vacation and sick leave

+ Flexible work schedule options and remote-work options

+ Career advancement opportunities throughout the State system

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

+ Yes

+ No

02

Are you a current or previous employee of the State of Colorado? If yes, please describe current or previous employment (i.e., Name of State Agency, Classification, Dates of Employment, F/T or P/T, etc.).

03

This position requires proficiency in American Sign Language (ASL) at the INTERMEDIATE skill level. Applicants must be willing and able to attain proficiency at the level required within a specified period of time, as demonstrated by an appropriate assessment tool and according to school policy/procedures. Do you currently meet this requirement, or are you willing to learn sign language?

+ Yes

+ No

04

Please check one box below to describe / indicate your current level of ASL proficiency.

+ SUPERIOR - Able to have a fully shared conversation, with in-depth elaboration for both social and work topics.

+ ADVANCED - Able to have a generally shared conversation with good, spontaneous elaboration for both social and work topics.

+ INTERMEDIATE - Able to discuss with some confidence routine social and work topics within a conversational format with some elaboration; generally 3-5 sentences in length.

+ SURVIVAL - Able to discuss basic social and work topics with responses generally 1-3 sentences in length.

+ NOVICE - Able to provide single sign and some short phrase/sentence responses to basic questions signed at a slow-to-moderate rate with frequent repetition and rephrasing.

+ NO FUNCTIONAL SKILLS - (May be) Able to provide short single sign and "primarily" fingerspelled responses to some basic questions signed at a slow rate with extensive repetition and rephrasing.

05

Please describe your experience providing administrative support in a professional office environment. Include the types of documents, reports, or correspondence you regularly handled.

06

What is your experience managing calendars, scheduling meetings, and coordinating logistics for multiple staff members or departments?

07

Describe your experience working in or supporting a Human Resources department. What types of HR functions or processes have you assisted with (e.g., recruitment, onboarding, personnel files, benefits, etc.)?

08

How do you ensure confidentiality and discretion when handling sensitive or confidential employee information?

09

Describe your proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar software. Please include examples of how you’ve used these programs in your work.

10

If referred by a current staff member of CSDB, please list their name.

Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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