• Administrative Support Specialist

    Auburn University (Auburn, AL)


    Position Details

    Position Information

    Requisition Number

    S4895P

    Home Org Name

     

    Biosystems Engineering

     

    Division Name

     

    College of Agriculture

    Position Title

    Administrative Support Specialist

     

    Job Class Code

    DB03A/B

    Appointment Status

     

    Full-time

     

    Part-time FTE

     

    Limited Term

     

    No

     

    Limited Term Length

    Job Summary

    The Department of Biosystems Engineering is seeking candidates for an **Administrative Support Specialist** position to provide overall administrative support for the department and the Department Head. This role provides varied and high-level administrative and technical support to an academic-related department, with significant emphasis on more complex administrative responsibilities.

    Essential Functions

    Essential functions include, but are not limited to the following:

    + Maintain personnel files and assist with and coordinate human resources initiatives and activities within the department.

    + Manage payroll and prepare salary and wage transfers as needed.

    + Assist and coordinate department head scheduling, office management, and correspondence.

    + Maintain all departmental records.

    + Serve as departmental liaison with Dean’s office, AU Facilities, AU Telecom, AU Access Control, AU Mail Services, express mail providers, and other outside providers.

    + Assist with general office management for the department (unlock and lock building, serve as departmental reception person, etc.).

    + Process purchase requisitions, vouchers, and billing for department service centers per AU policy.

    + Assist international students with transition to AU.

    + Assist with assigning offices and other matters for graduate students, etc.

    + Initiate all personnel system actions for faculty, staff, domestic, and international students (including EPAF’s,TES processes,OIE forms, etc.).

    + Respond to requests from faculty, staff, students, and stakeholders.

    + Perform other duties as assigned by supervisor.

     

    Why Work at Auburn?

     

    + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

    + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

    + **We’re Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.

    + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

    + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

     

    Ready to lead and shape the future of higher education? Apply today! War Eagle!

    Minimum Qualifications

    Minimum Qualifications

    **Level I:** High school diploma or equivalent plus 4 years of experience in administrative support services.

    **Level II:** High school diploma or equivalent plus 6 years of experience in administrative support services.

    Substitutions Allowed for Experience:

    When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

     

    Degrees may substitute for years of experience.

     

    Minimum Skills, License, and Certifications

     

    Minimum Skills and Abilities

     

    The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team. Must be able to work with a diverse group of individuals and be sensitive to cultural diversity.

    Minimum Technology Skills

    + Basic knowledge of standard office equipment and procedures

    + Competency in MS Office products (Excel, Word, Powerpoint)

     

    Minimum License and Certifications

    None required

    Desired Qualifications

    Desired Qualifications

    Desired qualifications include familiarity with Auburn University administrative and financial policies, procedures, and the AU Banner system.

     

    Posting Detail Information

     

    Salary Range

     

    $36,770 - $59,300

     

    Job Category

     

    Office/Administrative Support

     

    Working Hours if Non-Traditional

    City position is located in:

    Auburn

    State position is located:

    Alabama

     

    List any hazardous conditions or physical demands required by this position

     

    Posting Date

     

    11/11/2025

     

    Closing Date

     

    Equal Opportunity Compliance Statement

     

    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (https://auburn.edu/administration/eoc/) to learn more.

     

    Special Instructions to Applicants

     

    Please utilize the attachment feature and attach a cover letter and resume. OnlyCOMPLETE applications will be considered for selection. Salary will be commensurate with education and experience.

     

    Quick Link for Internal Postings

     

    https://www.auemployment.com/postings/56840

     

    Documents Needed to Apply

    Required Documents

    1. Resume

    2. Cover Letter

     

    Optional Documents