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Office Manager for Institutional Advancement

Loras College

1 Positions

ID: 11.12.25

Posted On 11/12/2025

Job Overview

POSITION SUMMARY

Plans, negotiates, and manages internal event and project details, establishes and maintains strong communication with alumni and friends through personal interaction; maintains and updates records in database and provides daily administrative support to Institutional Advancement to include Alumni Relations, Development, and the Vice President.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

+ Given that the College is a diocesan Catholic college, you will carry out the functions of your position in support of the College’s Catholic identity, mission, and Church teachings.

+ Assist with planning Alumni Relations and donor events, including Homecoming, Legacy Ball, and Golf Outings.

+ Help manage calendars, travel, schedules, and meetings for Alumni Relations and Development personnel.

+ Oversee and help manage office student workers and interns.

+ Use Raiser’s Edge to coordinate and manage communication, documentation, and donor records.

+ Create and assist with financial reporting for Institutional Advancement, Loras Networks, and boards.

+ Identify pertinent information regarding alumni and share with appropriate departments.

+ Initiate and prepare reports in preparation for mailings for Alumni Relations and Development.

+ Review and respond to alumni email, phone calls, and receive visitors.

+ Manage office inventory and supplies.

+ Provide administrative support for Vice President for Institutional Advancement.

+ Provide support to advancement services including data and donor management as needed.

+ Support the mission and vision of the College and respect the College's Catholic tradition.

+ Perform other related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

+ Accuracy - Ability to perform work accurately and thoroughly.

+ Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

+ Analytical Skills - Ability to use thinking and reasoning to solve a problem.

+ Communication, Written - Ability to communicate in writing clearly and concisely.

+ Detail Oriented - Ability to pay attention to the minute details of a project or task.

+ Enthusiastic - Ability to bring energy to the performance of a task.

+ Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.

+ Loyal - The trait of feeling a duty to the employer.

+ Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

+ Relationship Building - Ability to effectively build relationships with customers and co-workers.

+ Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

**Education:** Associate of Arts or Bachelor’s degree preferred.

**Experience:** A minimum of three to five years of experience in support of executive-level positions and office management.

SKILLS & ABILITIES

**Other Requirements:** Skilled in the use of a personal computer and Microsoft Office Suite. Proficient in Excel and comfortable in basic web applications. Knowledge of modern office methods and equipment. Knowledge of good human relation practices. Ability to establish and maintain effective working relationships with other employees, students, alumni and other external constituencies of the College. Ability to organize and prioritize work and to manage multiple projects. Ability to follow oral and written instructions in detail and with accuracy and efficiency. Strong verbal and written communication skills. Willingness on occasion to perform work after normal work hours and some weekends.

Primary Contact

1713188583969

Maci Coakley

HR Coordinator ,

Phone

Phone

Phone

Fax

[email protected]

Email

False

False

True

Job Details

Categories

Clerical/Office Administration

Location

Dubuque, IA

Job Type

Employee

Full/Part

Full Time

Pay/Salary

to be discussed at interview

Benefits

Health Insurance

Dental Insurance

Life Insurance

Retirement Plan

Paid Vacation

Paid Sick Leave

PTO (Paid Time Off)

Paid Holidays

Tuition Reimbursement

Qualifications

Education

Associates

Experience

2-5 Years

Company ID

1122

Job REQ #

11.12.25

\# Positions

1

Start Date

20251112

End Date

20260131

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Loras College

About the Company

Loras College was founded in 1839 by the Most Rev. Mathias Loras, first Bishop of Dubuque, who established St. Raphael Seminary to educate young men for the priesthood, but with the expressed intention also of providing an opportunity for higher education to the citizens of the area. The college has functioned under several names (St. Raphael Seminary, Mt. St. Bernard, St. Joseph College, Dubuque College and Columbia College), finally adopting its present name during its centennial in 1939.

Loras is a Catholic liberal arts college dedicated to the total development of the student. Small enough to be personal, large enough to offer a wide variety of quality academic programs, Loras College recognizes the human dignity of each individual and challenges men and women to grow with purpose and direction. Relating the rich liberal arts tradition to a changing world, Loras strives to develop active learners, reflective thinkers, ethical decision makers and responsible contributors in their diverse professional, social, and religious roles. The College has an enrollment of approximately 1,600 students and employs over 375 faculty and staff members. Although employee turnover is low, interesting and challenging employment opportunities do exist in a variety of technical and professional career fields. More employment information is available at the Loras College employment opportunities webpage: https://loras.applicantpool.com/jobs/ .