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Working Title: Office & Administrative Specialist, Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Education Department

+ **Job ID** : 90048

+ **Location** : Minneapolis

+ **Telework Eligible** : Yes - up to 50%

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 11/12/2025

+ **Closing Date** : 12/03/2025

+ **Bid Open** : 11/12/2025

+ **Bid Close** : 11/19/2025

+ **Hiring Agency/Seniority Unit** : Education Department / MDE-Exc Res Acd-AFSCME

+ **Division/Unit** : Education-St Paul / American Indian Education

+ **Work Shift/Work Hours** : Not Applicable Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Office of American Indian Education

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

In this role, you will provide administrative support to the major program areas within the Office of American Indian Education. You will work to develop administrative procedures, respond orally and in writing to a wide range of technical questions, and will research and respond to emails from community partners. Duties include:

+ Providing administrative assistance and technical coordination for programs, projects or initiatives of the Office of American Indian Education, and as assigned by the Director;

+ Providing day-to-day office responsibilities such as answering voice and email communications as well as supporting the Director and staff in efforts to conduct business in an efficient and effective manner;

+ Serving as the division communications coordinator and web content manager;

+ Providing coordination for division budgets, procurement, and contracts.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicate the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

+ Experience with word processing (such as MS word) to type and format letters, memos, reports, and meeting minutes;

+ Customer service experience, sufficient to provide prompt, courteous, and accurate information to customers in person, on the phone, and via email;

+ Experience using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data.

Preferred Qualifications

+ Budgeting experience;

+ Communication plan development experience;

+ Experience with state or tribal governments;

+ Organizational skills across program areas and staff;

+ Ability to learn and work in Microsoft Office Suite, Ed Fi, Oracle, ZOOM, and GovDelivery;

+ Experience managing virtual and in-person meetings;

+ Ability to create and post web content

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

+ SEMA4 Records Check (applies to current and former state employees only)

+ Employment Reference Check

+ Conflict of Interest Review

+ Driver's License Check

+ Criminal Background Check

The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.