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Working Title: Executive Aide

Job Class: Executive Aide

Agency: Explore Minnesota

+ **Job ID** : 90207

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, required to be In the St. Paul office at least 50% of the scheduled workdays each month

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 11/12/2025

+ **Closing Date** : 12/02/2025

+ **Hiring Agency/Seniority Unit** : Explore Minnesota / Explore MN - Managers

+ **Division/Unit** : Explore Minnesota Executive Director's Office & Administration

+ **Work Shift/Work Hours** : Days

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes - Up to 5% of the time

+ **Salary Range:** $32.17 - $46.91 / hourly; $67,170 - $97,948 / annually

+ **Classified Status** : Unclassified

+ **Bargaining Unit/Union** : 220 - Manager/Unrep

+ **FLSA Status** : Exempt - Administrative

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position serves as Executive Aide to the Executive Director of Explore Minnesota, providing direct executive administrative support, office management, and external relations duties. This role works with multiple divisions within the agency and across all executive branch and legislative channels, serving as the Executive Director's Office main point of contact. This role works within short- and long-term planning with the Executive Director and must handle day-to-day details such as scheduling, travel, meeting prep, events and general office management. The position will also work with the Executive Director to ensure the growth of the agency and the success of Explore Minnesota. The position must be able to utilize project management tools and Microsoft Office programs at a high level. The position also supports the scheduling and coordination of the leadership team of the agency.

Job duties include, but are not limited to:

+ Able to work with minimal supervision and display independent judgment and discretion.

+ Provide advanced executive administrative services to the Executive Director.

+ Act as a first point of contact for those reaching out to the Executive Director and this office.

+ Work with the Executive Director’s office in developing and editing PowerPoint presentations, materials, reports and other collateral as requested for internal and external audiences.

+ Lead administrative operations of the Executive Director’s Office, manage executive administrative services.

+ Serve as Explore Minnesota's primary administrative point of contact with the Governor's office on behalf of the Executive Director and Leadership Team.

+ Coordinate and direct office services, record keeping and personnel supervision.

+ Coordinate meetings of the Explore Minnesota Tourism Business Councils

+ Monitor contracts prepared for the Executive Director's office.

+ Suggest improvements to improve workflow, simplify procedures and implement cost savings.

Minimum Qualifications

+ Two (2) years of experience performing a variety of administrative tasks, including drafting and editing correspondence; assisting with special projects; maintaining contact lists and information; researching information; preparing meeting spaces and materials; reviewing and approving special expense and out-of-state travel requests on the Executive Director's behalf; tracking and reconciling expenses

+ A master’s degree may substitute for 18 months of experience

+ A bachelor’s degree may substitute for one year of experience

+ An associate's degree may substitute for six months of experience

+ Communication skills are sufficient to write, prepare, and edit reports, correspondence, procedures, presentations, and other documents using proper business grammar, spelling, and punctuation with excellent attention to detail and accuracy.Knowledge of communications sufficient to fluently communicate, read, understand, and respond to a variety of communications, both internal and external

+ Ability to manage complex/busy schedules and calendars, including prioritizing requests and resolving scheduling conflicts that may arise on short notice.

+ Proficiency in Microsoft Office, including PowerPoint presentation, graphics, spreadsheet and charting applications, sufficient to collect, query and analyze data and prepare charts, reports and presentations

+ Customer service skills sufficient to provide prompt and accurate information to stakeholders in person, on the phone, through email and other written or electronic correspondence with politeness, respect, and interest in positive problem solving

+ Accounting skills sufficient to reconcile differences between invoices, receipts, and purchase orders, and assess needs based on data and events affecting the account

+ Experience coordinating travel activities, scheduling appointments, and processing business expenses

Preferred Qualifications

+ Experience in using project management software such as Asana, Monday.com, or other and project management best practices

+ Experience assisting a director, commissioner or similar at the state of Minnesota.

+ Experience working at a state, federal or local government in administrative services, or performing other administrative functions

+ Knowledge of the State of Minnesota’s rules, policies and procedures.

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Physical Requirements

+ Ability to monitor and record key information at legislative meetings, individual meetings, and other public events

+ Requires moving office items such as file folders and small office tools

+ Ability to travel throughout the state

+ The incumbent must maintain a valid driver's license and insurance OR have other reliable transportation.

Additional Requirements

+ Resumes of all applicants to this posting will be evaluated against the Minimum Qualifications stated above. If your skills match the required skills for this position, the department may contact you. Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance and education. It includes contact with the applicant's current and/or former employers.

+ A Criminal Background Check will be conducted on all finalists for this position. A criminal conviction will not automatically remove you from consideration for employment.

+ When the position requires travel and the applicant drives a state owned or leased vehicle, a driver's license record check will be conducted.

+ Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.