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Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Administrative Specialist III

Working Title Administrative Specialist III

Position # A01313

Department Global Initiatives Operations

Employment Status:

Full time (29-40 Hrs)

Type of Employment:

Staff

# of openings:

1

Location:

ASU-Jonesboro

Proposed Salary Range:

$30,000.00

Closing:

11/23/25

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

+ Greet students, faculty, staff, and visitors at the front desk

+ Answer the incoming phone calls and direct them to the appropriate person

+ Manages the OIP email account

+ Develop, maintain, and monitor departmental budgets within A-State International Programs (International recruitment, study abroad, esl, student services)

+ Process and pay invoices

+ Process requisitions, EPAF’s and other budgetary processes

+ Assist with business process review, identifying opportunities to maximize efficiencies of budgetary flow within A-State international unit

+ Handle all travel requests through the Concur platform

+ Coordinate and process adjunct hires through Taleo, and support onboarding process

+ Coordinate inventory purchases (including office supplies, computers etc.) within department, handle shipment to remote staff/adjuncts as necessary. Maintain internal inventory repository to ensure compliance with internal audit

+ Process new position postings in Taleo, and handle termination workflows

+ Oversees and monitors the front desk check-in software

+ Coordinates room reservations for the International Programs building and assists the Director in making room reservations for other places on campus

+ Receives and sorts incoming mail and deliveries

+ Manage office supplies and purchase when necessary

+ Organizes and schedules meetings and appointments for the Director

+ Be a resource to all A-state entities

+ Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of record keeping procedures.

Knowledge of the principles and practices of mathematics and statistics.

Knowledge of work-related subject area

Knowledge of computers and software applications

Ability to conduct research and compile data into report form

Ability to establish and maintain filing systems

Ability to operate standard office equipment

Ability to analyze documents to determine compliance with rules, regulations, and procedures

Ability to communicate both orally and in writing

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications:

The formal education equivalent of a High School Diploma

One (1) years of experience in a specialized or related area applicable to work performed

Other job related education and/or experience may be substituted for all or parts of these basic requirements upon approval of the qualifications review committee

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER\_RightToWorkPoster%20Eng\_Es.pdf