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Job Description

Title: HR Administrator Reports To: HR Manager

Department: Human Resources FLSA Status: Non-Exempt

Pay Band/Salary: Grade 3

Job Summary:

This position coordinates, performs and assists with the day-to-day operations of key Human Resource functions. Takes ownership of a wide range of administrative processes and procedures for the team.

Essential Functions:

Works with the Human Resources Manager and HR Generalist to ensure compliance with all federal/state laws and regulation

+ Performs customer service functions by answering employee requests and questions professionally and timely

+ Leads bi-weekly payroll processing

+ Support HR reporting and analytics by collecting and analyzing HR data

+ Ensure compliance of training records (tracking and storing completed training certificates)

+ Coordinates new hire onboarding and conducts orientation

+ Supporting HR Generalist with the hiring process by posting jobs, prescreening applicants, creating offer packets, coordinating background checks, processing new hire paperwork, coordinating IT systems access, and entry of employee-related data into HRIS.

+ Create new hire announcements & event emails

+ Ensure compliance with OFCCP by maintaining records of non-selected applicants.

+ Assist with the development and distribution of HR communications, policies, and procedures

+ Collaborates with internal and external contacts regarding business unit administration issues and concerns.

+ Recommends process improvements as it relates to HR initiatives

+ Participates in special projects, additional duties and may be assigned as necessary by HR Manager

Supervisor Responsibility:

+ None

Minimum Qualifications:

Knowledge, Skills and Abilities (as demonstrated through experience, training and/or testing)

+ Ability to coordinate multiple tasks and prioritize workload based on priority

+ Demonstrate sound judgement when making decisions

+ Ability to work independently with self-directed priorities, seek clarification on work assignments/priorities as needed and work as part of a team.

+ Ability to work effectively in a changing, unstructured environment and provide suggestions for process structure and improvement

+ Familiarity of HR policies, procedures, and employment laws

+ Possess strong organizational and communication skills

+ Exceptional oral and written communication skills

+ Ability to Maintain confidential and sensitive information while exercising professionalism and discretion

+ Willingness to work a flexible schedule

+ Ability to work in an international environment and different time zones

+ Excellent interpersonal skills with the ability to effectively interact with internal/external business partners and staff at all levels

+ Ability to work effectively with diverse individuals and teams

+ Proficient computer literacy, specifically Microsoft Office Suite (i.e. word, excel, Power Point, etc.)

+ Ability to identify and resolve problems in a timely manner; gather and analyze information skillfully and maintain confidentiality.

+ Demonstrated ability to be consistently at work and on time, follow instructions, respond to management direction and solicit feedback to improve performance.

+ Ability to understand and maintain confidentiality requirements regarding company finances and personnel information

+ Positive attitude and flexible approach to work

Education:

+ High School Diploma or some college with course work in Business Administration, Human Resources or a related field.

Experience:

+ 2-4 years’ experience in an Human Resources role is required

+ 2+ years supporting payroll, recruiting, and benefits

+ HR experience supporting 100 plus employees

Background Prerequisites

+ Must undergo and meet company standards for background check, employment verification, reference checks and controlled substance testing.

+ All employment at ARV is contingent upon the ability to obtain and maintain a government security clearance if the position requires it.

Preferred Qualifications

+ Typically a minimum 2 years strong administrative experience.

Working Conditions and Physical Demands:

With or without reasonable accommodations, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

+ Ability to lift approximately 25 lbs. occasionally

+ Ability to sit for long periods

+ Extensive Keyboarding