"Alerted.org

82789BRJob Posting Title:Executive AssistantDepartment:RadiologyAutoReqId:82789BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:AdministrationJob Posting Description:Position summary

Provides administrative and organizational support to Senior Leadership.

Key responsibilities

+ Exercises judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner.

+ Understands and effectively utilizes relevant Hospital chains of command and reporting systems to effectively triage a range of matters, including time-sensitive, challenging, confidential, and/or sensitive business and employee information and matters. Able to de-escalate personnel situations as necessary.

+ Manages supervisor's calendars and meeting schedules with consideration of timing, sequencing, and meeting location/travel requirements.

+ Arranges external travel and itineraries.

+ Plans, prepares, and executes logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events.

+ Circulates agendas, minutes, presentations, and other materials. Coordinates logistical and technological arrangements to ensure seamless execution.

+ Supports the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets.

+ Drafts emails as directed, creates and edits correspondence with manager guidance, and drafts other communications as directed.

+ Accurately maintains an effective filing and document management system for department information and/or files.

+ Interacts with vendors and external parties.

+ Completes other projects as assigned.

Minimum qualifications

Education:

+ Bachelors Degree or equivalent experience.

Experience:

+ Minimum 1 year of relevant administrative experience. 3 years preferred.

+ Must have the ability to work with a high degree of independence from conception to completion.

+ Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion.

+ Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.

+ Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.

+ Must have the ability to prioritize, oversee, and manage projects.

+ Ability to work with diverse internal and external constituencies spanning front-line staff to senior-level Executive(s)s as well as a variety of external stakeholders.

+ Highly adaptive to new technologies and expert in all key Hospital administrative operating systems, including the Microsoft Office suite and PeopleSoft.

+ Ability to take personal initiative and work independently, as well as part of a team.

+ Ability to meet deadlines in a complex and fast-paced environment.

Office/Site Location:BostonRegular, Temporary, Per Diem:Regular Remote Eligibility :Part Remote/Hybrid Pay Range:$65936.00-$105497.60 Annual