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Administrative Coordinator

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Administrative Coordinator

Salary

$2,626.00 - $2,923.08 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

37554

Department

Finance

Division

FIN-FINANCE DIRECTOR'S OFFICE

Opening Date

11/12/2025

Closing Date

11/19/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications accepted from: All Interested

Job Classification: Administrative Coordinator

Division: Finance Director’s Office

Section: Business Operations Division

Reporting Location: 611 Walker Street, 10th Floor

Workdays & Hours: MONDAY - FRIDAY 8:00am - 5:00pm *Subject to Change*

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

+ Provide additional support for the Finance Department’s growing staff for moves

+ Assist with computer Installations (desktop and laptop)

+ Conduct ongoing maintenance for Finance BudPrep requirement

+ Troubleshoot Finance issues and provide recommendations

+ Provide Teams assistance (Creating, modifying, and Canceling Meetings)

+ Manage low value inventory

+ Manage and report the City’s physical inventory levels for the Finance Department

+ Plan, initiates and implements programs and services to meet the immediate and long-range needs of the Finance department.

+ Attends meetings and serve as department Safety Liaison.

+ Researches, analyzes, and processes request to replenish outdated equipment.

+ Participates in special projects as assigned by the department/division head.

+ Coordinate division/department administrative operations, including fundraising project cost analysis, expenditure control and administrative procedures for recording.

+ Other duties as assigned.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test

SAFETY IMPACT POSITION: NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 24

APPLICATION PROCEDURES:

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832)393-0651. If you need special services or accommodations, call (832)393-0651 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 11 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

Which best describes your education and experience?

+ Bachelor's degree or higher in Business Administration, Liberal Arts, or a field directly related to the type of work being performed AND AT LEAST five (5) years of professional administrative, financial, or analytical experience related to the type of work being performed are required.

+ Bachelor's degree or higher in Business Administration, Liberal Arts, or a field directly related to the type of work being performed AND LESS THAN five (5) years of professional administrative, financial, or analytical experience related to the type of work being performed are required.

+ Associates Degree in Business Administration, Liberal Arts, or a field directly related to the type of work being performed AND AT LEAST seven (7) years of professional administrative, financial, or analytical experience related to the type of work being performed are required.

+ Associates Degree in Business Administration, Liberal Arts, or a field directly related to the type of work being performed AND LESS THAN seven (7) years of professional administrative, financial, or analytical experience related to the type of work being performed are required.

+ High School Diploma or GED AND AT LEAST nine (9) years of professional administrative, financial, or analytical experience related to the type of work being performed are required.

+ High School Diploma or GED AND LESS THAN nine (9) years of professional administrative, financial, or analytical experience related to the type of work being performed are required.

+ None of the above

03

Please describe your administrative experience. (See resume is not acceptable, if no experience please insert N/A)

04

Please indicate your level of proficiency in Microsoft Office Suite.

+ BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

+ INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

+ ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

+ None of the above

05

Are you a current City of Houston employee?

+ Yes

+ No

Required Question