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Office Management Assistant - BSEED Promotional Opportunity

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Office Management Assistant - BSEED Promotional Opportunity

Salary

$41,191.00 - $52,225.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

20252019210BSEEDmm

Department

Buildings & Safety Eng

Opening Date

11/12/2025

Bargaining Unit

8450-Teamsters Local 214 Detroit Principal Clerks

+ Description

+ Benefits

Description

BUILDINGS, SAFETY, ENGINEERING & ENVIRONMENTAL DEPARTMENT

OFFICE MANAGEMENT ASSISTANT

~ BSEED PROMOTIONAL OPPORTUNITY ~

Under general supervision, organizes and expedites routine office activities in the administrative office of a major division of a large department.

Examples of Duties

+ Reviews correspondence and determines the appropriate method for routing.

+ Answers and types responses to routine correspondence.

+ Drafts replies to non-routine correspondence, subject to the review and approval by superiors in non-technical matters.

+ Serves as the liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies.

+ Schedules appointments and maintains appointment calendar for superior.

+ Screens callers and visitors.

+ Records and transcribes important or confidential material.

+ Analyzes routine but important issues independently, in order to determine the proper method for resolution and expedites remedies.

+ Maintains assignment logs for staff, documents action taken, and follows up to ensure timely response.

+ Provides information to citizens about departmental, division and section policies and procedures.

+ Maintains time keeping and confidential records and files.

+ Attends meetings with superiors to record the proceedings, and as r required, records verbatim statements.

+ Assists staff by providing information about procedures, practices and policies in division.

+ Proofreads all typed material for grammar, spelling, punctuation and typographical errors before submission to superior.

+ Develops and revises the format of forms to facilitate work flow.

+ Plans, schedules, reviews and assigns the work of a small group of clerical employees.

+ Instructs and trains employees on new procedures and/or operations.

+ Evaluates work performance and administers discipline.

Minimum Qualifications

Qualifications (required):

+ High school graduation or GED.

+ Three (3) years’ of experience in secretarial work that has demonstrated the ability to handle important office duties.

Qualifications (preferred):

+ Preferably some college courses in secretarial science or business administration.

Supplemental Information

Evaluation Plan

+ Computerized Examination: 30%

+ Interview: P/F

+ Evaluation of Training, Experience & Personal Qualifications: 70%

+ Total of Computerized Exam and Evaluation T.E.P: 100%

Additional points may be awarded for:

+ Veteran Points: 0 – 15 points

+ Detroit Residency Credit: 15 points

LRD: 06/13/2025

KNOWLEDGE OF:

+ Departmental organization and work functions, practices, procedures, rules and regulations.

+ Common English usage, grammar, spelling and punctuation.

SKILL IN:

+ Typing with speed and accuracy.

+ Exercising tact and discretion.

+ Use of common office equipment, personal computers and software.

+ Oral and written communication.

+ Tactful interaction with departmental personnel and others.

ABILITY TO:

+ Draft non-routine original documents.

+ Handle routine and some non-routine administrative detail.

+ Supervise the work of others.

DISTINGUISHING CHARACTERISTICS:

+ None.

PROBATIONARY PERIOD:

+ Individuals appointed to a position in this class will be required to serve a probationary period of six months with the possibility of a six-month extension for a total of twelve months.

+ If promoted to a position in this class, an individual will be required to serve a probationary period of six months.

+ The performance will be carefully evaluated during the probationary period.

+ Continued employment in this class will be contingent upon the successful completion of the probationary period and meeting all of the performance expectation requirements.

THIS RECRUITMENT IS OPEN TO

ACTIVE EMPLOYEES ONLY

PLEASE ATTACH AN UPDATED RESUME AND ANY CERTIFICATIONS

WITH YOUR APPLICATION

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

Notes:

+ A review of the applicant's attendance records and work performance will be considered in the promotional process.

+ Person applying must meet the position qualifications, including licensing and certifications.

+ Completion of an evaluation process is required.

+ If you have previously applied for this position, you must re-apply to be considered for this vacancy.

The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position.

The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

+ Medical - Eligible for hospital, surgical, and prescription drug benefits.

+ Dental

+ Vision

INSURANCE

+ Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

+ Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

+ Sick Leave

+ Vacation

+ Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

- At age sixty (60) if you have at least ten (10) years of service, or

- At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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