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St. Mary’s Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary’s Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary’s Healthcare has also been named a 2025 Times Union Top Workplace—the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 14 years ago.

Job Requisition: REQ4093 Employment Type: Full-Time Shift: Days Hours Per Week: 40 hours

Hiring Range: $ 18.74- $25.07

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilites:

+ Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email.

+ Keeps office equipment maintained

+ General Office Support Functions:

+ Provides general administrative support for meetings , conferences and speeches support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing , preparing agendas . Prepares meeting minutes & follow-up on action items

+ Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees

+ Tracks and helps manage calendars, and other duties as assigned

+ Orders and manages supplies/tools and maintenance of storage areas

+ Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.

+ Manages, tracks and files vendor information, insurance documentation, PO’s and invoices.

+ Organizes and coordinates projects, conferences and other events

+ Identifies and implements systems to streamline and gain efficiencies in work processes

+ Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures

+ Establishes and maintains various filing and records management systems

+ Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature and as otherwise requested

Additional Responsibilities:

This position may serve in multiple additional roles. Other duties as assigned

Minimum Qualifications Licensure / Certification / Registration:

Education, Training & Experience:

• Associates degree and/or Graduate of a trade school preferred . Two years of administrative or facility experience required. Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook. Must be able to speak, read, write and follow instructions in English.