"Alerted.org

Job Title: Administrative AssistantJob Description

We are seeking a dedicated Administrative Assistant to join our team. This role is pivotal in providing exceptional support and ensuring smooth operations within the office. The ideal candidate will be responsible for greeting visitors and clients professionally, managing communication channels, and assisting with various administrative tasks.

Responsibilities

+ Greet visitors and clients in a professional and friendly manner.

+ Answer and direct phone calls promptly and accurately.

+ Manage incoming and outgoing mail and deliveries.

+ Prepare and process FedEx shipments and other courier services.

+ Assist with filing, scanning, and maintaining organized records.

+ Handle basic data entry and document preparation.

+ Use Microsoft Office Suite (Word, Excel, Outlook) for routine tasks.

+ Update and maintain spreadsheets and databases as needed.

+ Support team with scheduling and meeting coordination.

+ Perform other administrative duties as assigned.

Essential Skills

+ Proficiency in administrative support.

+ Strong data entry skills.

+ Excellent customer service abilities.

+ Front desk management experience.

+ Efficient in using Microsoft Office Suite.

Additional Skills & Qualifications

+ Experience with filing and clerical duties.

+ Order entry and supply ordering experience.

Work Environment

The position is based in our headquarters office, which is a small setting with minimal foot traffic. The role requires working from 8 AM to 4 PM. You will report to the Director of Compensation and Benefits. The work environment is conducive to productivity and offers a supportive atmosphere for professional growth.

Job Type & Location

This is a Contract position based out of Strongsville, OH.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Strongsville,OH.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.