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Aston Carter is partnering with a well-known company to hire a Department Assistant.

This organization offers strong potential for career growth. The target pay is $21/hour, with some flexibility based on experience.

The ideal candidate will have:

+ At least 2 years of administrative or executive support experience

+ Event planning experience

+ A bachelor’s degree (preferred)

Job Title: Department Assistant

Job Description

The Department Assistant will provide essential administrative support to department management, ensuring the smooth operation of daily department functions. This role involves collaborating to present and disseminate department information, aligning with business line goals and objectives.

Responsibilities

+ Facilitate the dissemination of information to the department and project teams as part of the overall communications and department management process.

+ Resolve departmental queries by researching and providing appropriate answers.

+ Prepare and present meeting notes, presentations, and tables using Excel, PowerPoint, Access, and other programs.

+ Develop procedures to meet departmental and business line requirements and assist in business initiatives.

+ Monitor department deadlines and benchmarks, supporting the presentation of monthly progress reports, including tracking action items and progress updates.

+ Plan, coordinate, and facilitate on-site and off-site meetings, including department orientation, training, stakeholder meetings, management meetings, and periodic reviews.

+ Coordinate required training programs and records for department personnel in conjunction with corporate training and project requirements.

+ Assemble and analyze information involving business plans and financial reports for the final business plan submission.

+ Monitor, review, and approve standard expenditures to ensure activities are conducted within established budgets.

+ Prepare communications including emails, meeting agendas, and meeting minutes.

+ Handle sensitive and confidential information responsibly.

+ Coordinate department-related issues and complaints, following up to ensure resolution.

+ Perform additional duties as assigned.

+ Comply with all policies and standards.

Essential Skills

+ High School Diploma/GED with a minimum of 3 years of relevant experience, or Associates degree with a minimum of 2 years of relevant experience, or Bachelors degree with a minimum of 1 year of relevant experience.

+ Experience in event planning.

+ Advanced knowledge in Microsoft Word, Excel, Access, and PowerPoint.

+ Ability to work independently with accuracy, reliability, and problem-solving skills.

+ Excellent organizational skills, attention to detail, and verbal and written communication skills.

+ Ability to handle multiple tasks and communicate professionally with all organizational levels and external parties.

Additional Skills & Qualifications

+ Experience in administrative support, data entry, customer service, clerical work, office support, and administrative assistance.

+ Proficiency in Adobe software is desirable.

+ Minimum of 2 years of office/clerical experience.

+ Excellent multitasking ability and great communication skills.

Work Environment

The position is based in an office setting, providing a pleasant office and campus environment. The role offers significant room for growth and has been recognized as a great foot in the door opportunity.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.