• Administrative Assistant

    Aston Carter (Bohemia, NY)


    Skilled Trades - Administrative Assistant

    Job Title:

    Administrative Assistant – Skilled Trades Support

     

    Schedule: Monday–Friday, 7:00 AM–4:30 PM (4 days/week to start, transitioning to 5 days/week)

    About the Role:

    We’re looking for a highly organized and customer-focused Administrative Assistant to join our small, tight-knit office team. This role is essential to keeping our operations running smoothly across skilled trades like construction, pest control, plumbing, and electrical services.

     

    If you thrive in a fast-paced environment, enjoy juggling multiple responsibilities, and have experience with CRM systems (especially Jobber), we’d love to hear from you!

    What You’ll Do:

    + Be the first point of contact for customers—answering calls, emails, and handling inquiries with professionalism and care.

    + Schedule appointments, dispatch jobs, and keep technicians informed and on track.

    + Maintain accurate client records and job details in Jobber.

    + Assist with quotes, invoices, data entry, and permit paperwork.

    + Coordinate with the warehouse and field teams to manage inventory and job readiness.

    + Help with warehouse tasks (loading/unloading, inventory updates) for 60–90 minutes daily.

    + Monitor project timelines and communicate updates to clients and staff.

    What You Bring:

    + Proven experience in an administrative or office support role.

    + Hands-on experience with CRM systems—Jobber preferred.

    + Strong communication and multitasking skills.

    + Basic proficiency in Microsoft Excel, Office, and Outlook.

    + Detail-oriented mindset with excellent organizational skills.

    + Familiarity with service-based industries and insurance/client onboarding is a plus.

    + Willingness to learn and grow with the company.

    Why You’ll Love Working Here:

    + Stable Schedule: Start with 4 days/week, transitioning to full-time after 2 months.

    + Supportive Team: Join a small, collaborative office replacing a long-time employee who is retiring.

    + Business Casual Environment: Professional but relaxed dress code.

    + Growth Opportunity: Be part of a company that values initiative and cross-functional supp

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Bohemia, NY.

    Pay and Benefits

    The pay range for this position is $19.00 - $22.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Bohemia,NY.

     

    Application Deadline

     

    This position is anticipated to close on Nov 26, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.