"Alerted.org

Administrative Assistant

Schedule: Monday–Thursday, 8:30 AM – 5:00 PM

Overview:

We are seeking an experienced Administrative Assistant to support a dynamic 8-person Digital Ethics team within a prestigious higher education environment. This role requires a proactive, organized professional with strong communication skills and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities:

+ Provide comprehensive administrative support to the Digital Ethics team

+ Manage complex calendars and schedule meetings across departments

+ Coordinate travel arrangements and process expense reports

+ Maintain accurate records and documentation

+ Liaise with internal departments and external stakeholders

+ Support event coordination and logistics as needed

Required Qualifications:

+ 2–5 years of experience in administrative support roles

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

+ Strong organizational and multitasking abilities

+ Excellent written and verbal communication skills

+ Ability to prioritize tasks and meet deadlines

+ Experience supporting senior executives

Preferred Qualifications:

+ Bachelor’s degree

+ Experience using Workday

+ Prior experience in a higher education setting

Employee Value Proposition:

This is an opportunity to join a highly respected institution where professional growth is encouraged. The role offers exposure to meaningful work within a collaborative and mission-driven environment.

Job Type & Location

This is a Contract to Hire position based out of New Haven, CT.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Haven,CT.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.