"Alerted.org

Clerical Assistant 2

Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/5133417)

Apply



Clerical Assistant 2

Salary

$18.46 Hourly

Location

Dauphin County, PA

Job Type

Non-Civil Service Temporary Full-time

Job Number

N-2025-36280

Department

Department of Revenue

Division

RV Img and Doc Mgmt Dir Stf

Opening Date

11/10/2025

Closing Date

1/8/2026 11:59 PM Eastern

Job Code

00102

Position Number

Multiple positions may be filled from this posting.

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST03

Bureau / Division Code

00182000

Bureau / Division

Bureau of Imaging and Document Management, Directors Staff

Worksite Address

1854 Brookwood Street

City

Harrisburg, Pennsylvania

Zip Code

17104

Contact Name

John Kuchinski

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Are you interested in working for the Commonwealth of Pennsylvania? Consider working for the Department of Revenue's Seasonal Tax Service Program!

Apply for this seasonal employment opportunity today!

DESCRIPTION OF WORK

As a Clerical Assistant 2, you may perform the following duties of this position:

+ Lifts and carries trays of mail. Sets up work area according to assigned job. Sorts tax returns according to tax type and form type.

+ Assembles packs of coupons and checks for remittance processing.

+ Determines timeliness of documents based on postmark date.

+ Reviews checks for negotiability by noting the presence of an acceptable payee and ensures the payment amount matches the accompanying document.

+ Removes questionable or incorrect returns/documents from production and forwards the documents to the appropriate area for further processing.

+ Collects packs of work from designated areas and performs a quality control review.

+ Pushes carts to distribute work to appropriate areas for further processing.

+ Adjusts size of tax document(s) using photocopier, paper cutter, and/or scissors to meet scanning requirements.

+ Compiles all full page returns into tax specific batches, adding appropriate header and/or separator sheets, and distributes work to the appropriate areas for further processing.

Based on your skills and training, you may also be asked to assist in the Mail Room, Scan Room, or Data Operations:

+ Mail Room – opening mail on Opex mail opening machines and dispersing opened mail to the correct sections within the Bureau.

+ Scan Room – Scan sorted full page and coupon mail and check remittances on IBML imaging equipment.

+ Data Operations – Data entry of all pertinent tax form and check remittance information into Intelligent Capture software using a computer keyboard.

The Clerical Assistant 2 in this position will demonstrate a commitment to the service-oriented culture of the Department, apply Lean thinking in day-to-day tasks, will be mindful of internal controls and risk management when changes are made to a process, treat others equitably, and adhere to diversity and inclusion program requirements in the workplace, along with other duties as assigned or required.

Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00291410)

Work Schedule and Additional Information:

+ Temporary full-time employment.

+ Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.

+ Free Parking at the Brookwood Street Facility

+ These positions are only available in Harrisburg, Dauphin County, PA.

+ The program runs approximately January through June.

+ Individuals in these positions supplement the permanent workforce and have the potential to lead to permanent, full-time employment.

+ Telework: You will not have the option to telework in this position.

+ Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting hourly rate of $18.46 (before taxes).

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or

+ Graduation from high school;or

+ An equivalent combination of experience and training.

Additional Requirements:

+ You must be able to perform essential job functions

Preferred Qualifications (not required):

+ Able to stand/lift for extended periods of time.

+ Proficient in navigating a PC and applications.

+ Able to stand and operate mail opening machine.

+ Able to stand and operate document scanning machines.

Legal Requirements:

+ This position will have access to Federal Tax Information (FTI) and is subject to the provisions of IRS Publication 1075 (Pub 1075) which requires you to pass an enhanced background check prior to beginning employment. Under Pub 1075, acceptance of a conditional offer of employment will require submission to and approval of satisfactory criminal history reports, including but not limited to: a fingerprint-based federal records check; a PA State Police clearance; a check of local law enforcement agencies where you have lived, worked, and/or attended school within the last five (5) years; and a citizenship/residency verification.

Commonwealth employees who wish to use their seniority rightsmustapply to the internal posting for their seniority rights to be considered.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.pa.gov/agencies/employment/how-to-apply.htmland click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Preferred Qualifications: Are you able to stand/lift for extended periods of time?

+ Yes

+ No

02

Preferred Qualifications: Are you proficient in navigating a PC and applications?

+ Yes

+ No

03

Preferred Qualifications: Are you able to stand and operate a mail opening machine?

+ Yes

+ No

04

Preferred Qualifications: Are you able to stand and operate document scanning machines?

+ Yes

+ No

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov