"Alerted.org

Executive Assistant

Magna, Utah

$65K - $80K (DOE)

HOURS: 8:00 AM – 5:00 PM (In Office)

The ideal candidate has supported general business operations through administrative support activities, following discipline-focused policies and processes that enable the business to maximize efficiency. Completes work with a limited degree of supervision. Acts as an informal resource for colleagues with less experience.

Responsibilities:

• Responsible for the provision of administrative services to the General Manager and executive-level employees and his/her direct management team, ensuring efficient and effective operations and communications.

• Provides administrative support directly to executives, exercising confidentiality, tact, and diplomacy.

Safety:

• Establish safety as the key priority for all operational strategies, policies, and processes.

• Model and ensure a rigorous safety discipline, based on proactive behaviors and setting clear expectations for all employees and contractors.

• Cost Ensure prudent spending on office supplies and support rigorous cost discipline across the organization.

Role Specific Responsibilities:

• Provide comprehensive administrative and executive support with a high degree of confidentiality, professionalism, and discretion.

• Manage executive calendars, coordinate meetings, arrange business travel, and process expense reports.

• Receive, screen, and direct calls, visitors, mail, and email correspondence in a timely and professional manner.

• Maintain organized files, records, and documentation, ensuring accuracy and accessibility.

• Coordinate and track end-to-end service requests, dashboards, reports, and special projects for leadership and stakeholders.

• Establish and maintain effective relationships with local and remote teams, proactively identifying and resolving issues.

• Support the planning and execution of company events, tours, and bi-annual Town Halls.

• Prepare meeting materials, take minutes when requested, and distribute follow-up communications.

• Manage office operations, including ordering supplies, processing mail, and maintaining distribution lists and calendar invites.

• Create and track DocuSign requests and coordinate light vehicle reservations for site visits and tours.

• Ensure health and safety priorities are consistently integrated into daily operations.

• Protect and manage leadership schedules, serving as gatekeeper for introductions, requests, and meeting cadence.

Requirements:

• Previous experience as an Executive Assistant, with executive level personnel.

• Heavy industry, mining, manufacturing, and construction is a priority.

• Familiar with administrative software systems and data handling.

• Proficient in Microsoft Office Suite (Excel, Outlook, Work, PowerPoint).

• Attention to detail and ability to work across multiple stakeholders.

• Creative and critical thinking skills to proactively identify ways to improve work processes, procedures, service, and relationships.

_PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States._

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