• Executive Assistant

    Insight Global (Harrison, NY)


    Job Description

    Insight Global is seeking an Executive Assistant to join a cutting edge Pharmaceutical/Biotechnology start up in the Purchase NY area. This EA will be a highly organized, proactive, and detail-oriented person to support our executive leadership team. This role provides high-level administrative and operational support, serving as a key partner to ensure senior leadership can focus on strategic priorities. The ideal candidate is a problem-solver who can work autonomously, manage priorities in a fast-paced environment, handle sensitive/confidential information, and maintain excellent communication with internal and external stakeholders.

    RESPONSIBILITIES

    - Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer, and Chief Financial Officer including scheduling meetings, appointments, and conflicts; prioritize and optimize time.

     

    - Manage travel budget and coordinate domestic and international travel arrangements (flights, lodging, ground transport, itineraries), prepare expense reports, ensure cost-effectiveness.

     

    - Review and edit correspondence, reports, presentations, Board of Directors materials, investor materials, and internal documents.

     

    - Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory). May take minutes, track action items and ensure timely completion.

     

    - Manage the relationship between Cognition and our external IT vendor to include onboarding and offboarding employees.

     

    - Act as point of contact between executives and internal teams, external partners, investors, vendors, legal, regulatory bodies. Filter and route communications; escalate issues when appropriate.

     

    - Maintain document management systems (both electronic and physical), ensure confidentiality and compliance with retention policies.

     

    - Support governance / board requirements: scheduling board / shareholder meetings, maintaining board books, agendas, minutes, following regulatory or disclosure obligations as needed.

     

    - Oversee or coordinate aspects of office operations such as ordering supplies.

     

    - Facilitate internal communications / operational efficiency: helping to streamline workflows, improving processes, anticipating needs of executive leadership.

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

     

    Skills and Requirements

     

    - 5+ years of executive support experience

     

    - Strong PowerPoint skills - formatting, consistency, detail oriented

     

    - Strong computer literacy – MS Suite (Outlook, Excel, Power Point), video conferencing tools (Zoom, Teams), document management (SharePoint, Documentation software, etc)

     

    - Experience boooking corporate travel for executives

     

    - Calendar Management

     

    - Inbox management

     

    - Comfortability with responsibilities evolving as the needs of the business change ad hoc

     

    - Strong discretion and ability to handle confidential and sensitive information.

     

    - Proactive, self-starter mindset; ability to anticipate needs, identify problems and propose practical solutions, follow through with minimal supervision. - Familiarity with investor relations tools, board portals, or document control is a plus.

     

    - Start up experience

     

    - Pharma/Biotech industry experience