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Administrative Assistant Sr

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. In addition, please include contact information for three individuals who can serve as references.

Job Summary

TheInclusive History Project (IHP (https://inclusivehistory.umich.edu/) ) has an immediate opening for an Administrative Coordinator to join our team, with a desired start date as soon as possible.

The IHP is a multi-year presidential initiative studying and documenting a comprehensive history of the University of Michigan that stretches across its three campuses and Michigan Medicine. The IHP is working to engage the entire university and neighboring communities to better understand the institution's full history, including its record of inclusion and exclusion, and to consider what actions this history demands in the present.

We are seeking a highly organized and proactive Administrative Coordinator to provide administrative, operational, and events support to a small and dynamic team. This multifaceted role will be central to scheduling and planning meetings with a range of affiliates and stakeholders, providing a variety of HR and financial support, coordinating events and communications, and executing various administrative responsibilities to support the IHP team and project initiatives. This position requires a detail-oriented individual who will work closely with project staff, including the IHP Assistant Manager, IHP Manager of Engagement, and IHP Managing Director; act as a key point of contact for a range of people affiliated with the IHP; and provide critical support for a range of IHP research and engagement activities. This role will report to the IHP Manager of Engagement.

This is a term-limited position, with the term ending June 30, 2027, and the possibility of an extension contingent upon funding availability.

Work will be hybrid, with regular in-person work on the Ann Arbor campus required.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Administrative and operational support (45%)

+ Provide general administrative support to the IHP Managing Director, IHP Manager of Engagement, IHP Assistant Manager, and IHP Director of Research for the Ann Arbor campus as well as IHP research fellows and other team members

+ Develop and maintain schedules and systems for various administrative processes outlined below

+ Organize and maintain program records

+ Provide assistance with administering IHP grants, including working with application systems, communicating with reviewers, circulating grant applications to reviewers, facilitating evaluation processes, etc.

+ Schedule and plan in-person and virtual meetings, and provide logistical support such as circulating agendas, preparing presentation materials, booking rooms, managing Zoom, and taking meeting minutes

Financial & HR Support (25%)

+ Assist with employee onboarding/offboarding

+ Support hiring activities, including coordinating resume reviews, candidate communication, and interview scheduling

+ Coordinate travel arrangements for IHP special guests as needed

+ Manage financial transactions, purchasing of supplies and materials, and procurement

+ Prepare and track reimbursements and reconcile PCard expenses through Emburse for faculty and staff, as well as reimbursements for students and guests as needed

Events and communications support (30%)

+ Oversee the maintenance and ongoing updates of the IHP website, ensuring timely and accurate addition of new content, including updates, events, and other relevant information

+ Monitor the IHP email account and compose correspondence

+ Maintain the IHP mailing list

+ Coordinate event logistics, including selecting and reserving venues, setting up Zoom, making catering arrangements, managing registration, communicating with attendees, overseeing accessibility accommodations, processing event recordings, and other forms of logistical support

+ Coordinate communications about events, including targeted emails, IHP website updates, and opportunities for promotion with campus partners

Required Qualifications*

+ High school diploma or equivalent and at least four (4) years of experience in general office or administrative support

+ If hired at the intermediate level: High school diploma or equivalent and at least two (2) years of experience in general office or administrative support.

+ Strong organizational and time management skills with the ability to manage multiple tasks, set priorities, and meet deadlines

+ Experience with event planning and support

+ Excellent interpersonal, written, and verbal communication skills

+ Proficiency with Google Workspace (e.g. Docs, Sheets, Drive) and scheduling and meeting platforms (e.g., Zoom, Google Calendar)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Underfill Statement

This position may be underfilled at a lower classification (Administrative Assistant Intermediate) depending on the qualifications of the selected candidate.

Additional Information

The salary range for the senior-level position is $48,000 to $60,000

The salary range for the intermediate-level position is $41,400 to $51,700

Please note a higher salary may be offered based on the selected candidates experience.

This is a term-limited position through June 30, 2027 with the possibility of an extension.

As one of the worlds great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSAs Mission, Vision and Values, please visit https://lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

270844

Working Title

Administrative Assistant Sr

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

Natl Ctr Inst Diversity

Posting Begin/End Date

11/13/2025 - 11/27/2025

Career Interest

Administration