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Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Position serves as the Computer Maintenance Management Systems (CMMS) clerk for the Gulf Park Campus by maintaining work order system to include entering data into the system from the telephone, Internet and email requests generating maintenance work orders. Provides office support by performing secretarial and clerical duties. Assists Director of Physical Plant with managing the planned maintenance program. Supports Gulf Park's facilities maintenance department with additional requests as needed.

Primary Duties and Responsibilities

+ Processes day-to-day work orders for the Physical Plant. This includes entering work orders manually and processing through the CMMS system (USM's computerized maintenance management system), keeping track of the work orders and closing them out when completed. Submits work orders from faculty and staff on campus who contact Physical Plant with requests. Trains Physical Plant staff on the CMMS system and Ipad and computer use. Works with Business Coordinator to ensure work orders are processed and billed appropriately.

+ Assists the Physical Plant Director and Business Coordinator in development, implementation, scheduling and the management of a planned maintenance program for equipment and systems. Creates and maintains various maintenance reports, vendor contact info and vendor sign in/out log. Contacts vendors on standing contracts for specialized services.

+ Acts as a receptionist for all visitors to the Physical Plant. Answers multi-line telephone and routes calls and messages for all Physical Plant employees. Manages departmental calendar and keeps updated departmental contact information for all staff. Serves as liaison between University community and Physical Plant personnel. Serves as the central source for campus building information and communication by sending electronic information to all faculty, staff and students on campus for any pertinent information from Physical Plant.

+ Maintains odometer readings and vehicle gas purchases for all University vehicles for monthly and annual reports. Assists with requisition requests from Physical Plant personnel. Processes key request forms and distributes keys to appropriate personnel. Processes equipment disposal forms from Gulf Park personnel. Manages office supplies and employee uniforms and maintains supply closet. Maintains lock box for keys for Physical Plant fleet

+ Works with Assistant Superintendent of Custodial and Event Services to coordinate work orders for special events on campus.

+ Serves as a member of the Physical Plant Essential Personnel and as directed by the Director of Physical Plant participates in pre-emergency preparations and post emergency recovery efforts.

+ Processes departmental receipts and reconciles procurement card transactions.

+ Other duties as assigned.