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Technical Records Specialist 1

Posting Begin Date: 2025/10/31

Posting End Date: 2025/11/16

Category: Natural Resources

Sub Category: Water Agency

Work Type: Full Time

Minimum Salary: 18.61

Maximum Salary: 18.61

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

Important Guidelines: Applicant resumes must demonstrate how they meet the MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

The Idaho Department of Water Resources (IDWR) may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

The Idaho Department of Water Resources (IDWR) has an exciting opportunity for a professional who wants to impact Idaho water issues.

IDWR is filling a vacancy for a Technical Records Specialist 1 in our Water Administration Bureau, located in our downtown office in Boise. The person in this position will perform clerical, administrative, and records support tasks for the Water Administration Bureau. Primarily this candidate will maintain and manage files and records in multiple programs, compose, proofread, and edit various business correspondence, and coordinate mailing efforts.

This position will support a new bureau at IDWR, so the successful candidate will have opportunities to impact developing programs and gain experience with established department processes. Water Administration activities involve a little of almost everything the department does, so the successful candidate in this position will benefit from working with a variety of department programs and staff and can develop experience and knowledge of the breadth of IDWR’s programs.

Example of Duties

+ Coordinate large-scale mailings: review and edit large mailing lists for duplicate or incomplete addresses, mail merge addresses from MS Excel to MS Word, proofread & print merged letters, use a letter inserter machine to prepare mailings

+ Scan, save, & file current documents; maintain and arrange for storage of historical files and documents; respond to information requests and research digital, paper, and microfiche records; and communicate with regional offices to implement records standards

+ Answer customer questions via phone and email related to Water Administration Bureau programs

+ Proofread, edit, and compose correspondence and other written materials, ensuring all correspondence meets current grammar and style guidelines

+ Occasionally assist with main front desk coverage as needed by answering phones & assisting walk-in customers

+ Perform general office and clerical support services for bureau staff, accept and receipt payments, and maintain office equipment

Minimum Qualifications

+ Experience monitoring a records system to identify and correct errors

+ Experience researching a variety of sources to resolve problems

+ Experience interpreting, explaining, and applying rules, regulations, laws, or complex policies to carry out assignments

+ Experience entering and retrieving data using a computerized records system

Desired Qualifications

• Experience or education in technical, business, or legal writing

• Ability to manage and organize multiple priorities

• Familiarity with USPS address formatting and mailing standards

Benefits

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visithttps://dhr.idaho.gov/StateEmployees/Benefits.html

To learn more about the Idaho Department of Water Resources, please visit our website:https://idwr.idaho.gov.

Our Mission: To serve the citizens of Idaho by ensuring that water is conserved and available to sustain Idaho's economy, ecosystems, and resulting quality of life.

EEO/ADA/Veteran

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations