• Events Coordinator

    Robert Half Office Team (New York, NY)


    Description

    We are looking for an Events Coordinator to join our team in New York, NY. This contract position involves overseeing the planning, coordination, and execution of various high-profile events and meetings. The role requires a proactive and detail-oriented individual who thrives in a fast-paced environment and is comfortable managing multiple priorities.

     

    Must be able to have a flexible schedule - weekdays, weekends, evenings, etc.

     

    Role Overview

     

    The Meeting & Events Coordinator supports the daily execution of high-profile, fast-paced corporate events ranging from 10–150 attendees, including VIPs in the sports and entertainment industries. This role is highly visible, requiring professionalism, discretion, and the ability to manage multiple events simultaneously across several floors (2–6).

     

    This is a hands-on, physical coordination role — not desk-based. The coordinator will serve as the main on-site liaison among the client, internal facilities team, vendors, security, catering, and building management.

    Key Responsibilities

    • Coordinate all aspects of on-site events, including setup, breakdown, catering, and vendor access.

    • Liaise with landlords and security; manage access arrangements and Certificates of Insurance (COIs).

    • Partner with external event agencies to ensure documentation and schedules are up to date.

    • Be present and visible during events to support clients, vendors, and staff.

    • Oversee space usage, equipment setup, and AV/security coordination.

    • Support frequent evening and weekend events (especially around holidays).

    Requirements

    Must-Have Skills

    • Highly professional, engaging, and personable; comfortable in client-facing situations.

    • Strong time management and ability to multitask in a high-volume, high-pressure environment.

    • Comfortable being on your feet and moving between multiple event spaces.

    • Exceptional discretion — confidentiality is critical.

    • Strong coordination and organizational skills.

    Nice-to-Have / Preferred Background

    • Hospitality or concierge experience.

    • Experience in high-end fashion, retail, or sports brand activations.

    • Corporate events or luxury brand experience.

    Soft Skills

    • Discretion and professionalism.

    • Adaptability and ability to pivot under pressure.

    • Strong interpersonal and communication skills.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .