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Community Programs CSBG Monitor

Date Posted: Nov 13, 2025

Requisition ID: 468221

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Housing and Community Development Authority (IHCDA):

The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency, and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at: www.in.gov/ihcda.

Role Overview:

This position will work closely with the Community Development Manager to oversee Indiana’s CSBG program. The Community Programs CSBG Monitor contributes to fulfilling the IHCDA mission and meeting strategic and annual IHCDA operational and program goals by ensuring timely completion of all CSBG monitoring activities and working with the CSBG Manager to ensure all Federal and State CSBG mandates are met for subgrantees and for IHCDA as the lead CSBG agency in Indiana.

Salary Statement:

The salary for this position traditionally starts at $55,000.00 but may be commensurate with education or work experience.

A Day in the Life:

Program Strategy (in partnership with CSBG Manager)

+ Understand and apply program rules and policies.

+ Understand and apply all legislation and guidance.

+ Assist in the preparation of state plans and program manuals/documents.

+ Think critically and serve as a ‘sounding board’ for manager/team ideas.

Program Monitoring

+ Conduct subgrantee program monitoring process including writing and distribution of monitoring notices.

+ Conduct subgrantee onsite visits and desktop reviews.

+ Ensure timely reporting and responses, tracking, and follow-up correspondence.

+ Work with the manager and CSBG Fiscal Monitor/Analyst to identify the need for and determine content of corrective action plans for subgrantees.

+ Ensure Federal and State regulatory requirements are being consistently and effectively monitored in the CSBG program.

+ Create and update tools for monitoring and compliance.

+ Track and organize/archive subgrantee-submitted documents.

+ Review, pull data/information from, and analyze subgrantee-submitted documents.

+ Assist in completing each subgrantee’s annual risk assessment.

Subgrantee Training

+ Provide training and technical assistance to subgrantees regarding regulations, policies, and laws related to the administration of the program.

+ Provide training, direction and clarification on monitoring standards that are commonly unmet or misunderstood.

+ Assist with planning and coordinating training events.

+ Assist in drafting subgrantee information/data collection tools.

+ Analyze monitoring results from monitoring reports and identify trends in findings and concerns that will assist in training and technical assistance.

Reporting/Benchmarking

+ Report monitoring findings clearly and in a timely manner to subgrantees.

+ Update and analyze data regarding subgrantee compliance with regulatory requirements.

+ Prepare and review data for mandatory federal/state reports.

+ Pull data/reports as requested for IHCDA staff and/or stakeholders.

+ Coordinate document requests from federal funders, internal audit, legislators, etc.

Client & Subgrantee Customer Service

+ Independently respond to and log (as needed) subgrantee communications.

+ Coordinate with Manager and other IHCDA departments as needed to respond to subgrantee questions.

+ Elevate issues to Manager and Director as needed.

General

+ Create and update SOPs for your job duties.

+ Attend and participate in departmental meetings.

+ Seek out professional development, including Certified Community Action Professional (CCAP), to keep up with the field of interest of your program.

+ Perform other duties as assigned.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

+ At least 2 years work experience required.

+ Experience working with/leading non-profit, social service and/or community action programs preferred.

+ Bachelor’s degree required, Master’s degree preferred.

+ Interpersonal Communication

+ Highly collaborative and firm-but-friendly communication style.

+ Works well with a variety of individuals with diverse backgrounds, education, economic levels and leadership styles.

+ Demonstrates a high level of customer service orientation, e.g., utilize active listening, have situational awareness, handle concerns/complaints with appreciation and discretion (verbally and written), provide appropriate solutions and alternatives within regulatory parameters.

+ Able to maintain confidentiality of client and agency information.

Accomplishment Oriented

+ Performs responsibilities efficiently and effectively.

+ Able to prioritize and organize to meet deadlines and adhere to task and project timelines.

+ Strong attention to detail and follow-through.

+ Proactive in anticipating and alerting others to problems with projects or processes.

Entrepreneurial Mindset

+ Able to learn quickly and apply new knowledge to existing frameworks.

+ Demonstrates a high level of problem-solving ability; thinks logically and analytically.

+ Utilize high skill level in organization, responsibility, accountability, and critical decision-making to assist each subgrantee in the successful administration of its programs.

+ Practices continuous improvement in all work activities.

+ Excels at juggling multiple requests under time and resource pressures, while remaining flexible to changing assignments and agency priorities.

Skill/Ability

+ Demonstrates proficient writing and editing skills.

+ Demonstrates business-related computer skills including Microsoft Word, PowerPoint, Excel, Teams, Outlook and Internet usage (e-mail).

+ Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 on election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

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