"Alerted.org

Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO and ensure smooth day-to-day operations across the company. This individual will play a critical role in managing travel logistics, office operations, reimbursements, scheduling, and company events, while also assisting with various ad-hoc projects. The ideal candidate thrives in a dynamic environment, acts with a strong sense of urgency, and consistently demonstrates exceptional resourcefulness and professionalism.

Key ResponsibilitiesExecutive Support

+ Manage and maintain the CEO’s complex and dynamic calendar, prioritizing meetings and ensuring optimal time management.

+ Anticipate needs and proactively resolve scheduling conflicts or logistical issues.

+ Coordinate communications and act as a liaison between the CEO and internal/external stakeholders.

+ Support preparation for meetings, presentations, and follow-up actions.

Travel & Expense Management

+ Plan and coordinate detailed domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics.

+ Manage reimbursement processes and credit card reconciliations with accuracy and timeliness.

Office & Operations Management

+ Oversee day-to-day office operations to maintain an efficient and positive workplace environment.

+ Manage vendor relationships, office supplies, and equipment maintenance.

+ Support onboarding logistics and workspace setup for new employees.

Event Coordination & Special Projects

+ Plan and execute company-wide events, retreats, offsites, and team celebrations.

+ Assist with internal initiatives and small ad-hoc projects as assigned by leadership.

+ Partner cross-functionally to ensure successful execution of key organizational priorities.

Requirements

Key Qualities & Competencies

+ Detail-Oriented: Maintains precision and accuracy across all tasks; anticipates needs and catches errors before they occur.

+ Proactive: Anticipates challenges, identifies opportunities for improvement, and takes initiative without waiting for direction.

+ Sense of Urgency: Operates efficiently under pressure and meets deadlines in fast-paced, evolving environments.

+ Resourceful: Finds creative solutions, adapts quickly, and navigates ambiguity with confidence and professionalism.

+ Professionalism: Maintains discretion with confidential information and represents the company with poise.

+ Strong Communication: Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels.

Qualifications

+ 3+ years of experience as an Executive Assistant, ideally supporting C-level executives.

+ Proven experience with calendar management, travel logistics, and event planning.

+ Strong proficiency in Google Workspace (Docs, Sheets, Calendar), Slack, and project management tools.

+ Bachelor’s degree preferred or equivalent professional experience.

Benefits

+ 100% health care coverage for Employee

+ 401K with company matching

+ Dental & Vision

+ Parental Leave

+ Subsidized gym membership

+ Remote work stipend

+ Annual team offsite

A reasonable estimate of OTE for this position is between $65k - $80k USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.