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Job Title: Assistant Project Manager

Job Description

We are seeking a highly organized and detail-oriented Assistant Project Manager to join our team. This role supports the Project Manager by overseeing multiple layers of work and ensuring seamless communication between customers and internal teams. The ideal candidate will thrive in a fast-paced environment, managing multiple customer accounts while ensuring orders are delivered accurately and on time.

Responsibilities

+ Act as a primary point of contact for customers, providing timely updates and addressing inquiries.

+ Verify customer information and clarify details as needed.

+ Schedule on-site customer visits and coordinate logistics.

+ Create item numbers for customer orders in ERP software (Visual, sequence-based).

+ Respond promptly to customer emails and inquiries regarding order status.

+ Read and interpret Bills of Materials (BOM) and communicate requirements to purchasing.

+ Ensure any discrepancies between BOM and customer expectations are resolved.

+ Manage multiple customer accounts simultaneously (up to 45–50 at a time).

Essential Skills

+ Proficiency with Excel, including formulas.

+ Strong communication and interpersonal skills.

+ Ability to manage multiple priorities and maintain attention to detail.

+ Experience with ERP systems.

+ Problem-solving mindset and proactive approach to resolving issues.

Additional Skills & Qualifications

+ Previous experience in project coordination or customer service is a plus.

+ Exposure to or familiarity with Bills of Materials (BOM).

Work Environment

This position is on-site, Monday through Friday, working 8 hours between 7 AM and 5 PM.

Job Type & Location

This is a Contract to Hire position based out of Indianapolis, IN.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Indianapolis,IN.

Application Deadline

This position is anticipated to close on Nov 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.