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MUST HAVE EXPERIENCE WITH THE SOFTWARE VIEWPOINT!

Job Title: Contracts Administrator

Job Description

This position is responsible for providing clerical and administrative support to the Risk Management Department. The role involves effective communication with Project Management teams, remote job site locations, and other stakeholders, requiring excellent communication skills and a strong attention to detail to ensure proper efficiencies applicable to project-related tasks.

Responsibilities

+ Represent the company to the public, customers, subcontractors, and governmental agencies in a professional manner.

+ Provide administrative support to the Vice President and others in the Risk Management Department, and occasionally to other company executives.

+ Answer telephones, relay messages, coordinate mail, and oversee administrative operations as part of a team.

+ Facilitate assigned new job set-ups, including creating new contract files, checklists, and logging data on intranet spreadsheets, SharePoint, and other software as needed.

+ Process, update, and maintain tracking of subcontractor contract documents, subcontractor pay estimates, owner change orders, subcontract change orders, insurance certificates, lien waivers, and other compliance documents.

+ Administer clerical duties, including generating letters, transmittals, memos, templates, and other documents as necessary.

+ Maintain thorough knowledge of company and departmental procedures.

+ Provide administrative assistance with preparing bid forms, prequalification forms, and sending out documents using overnight mailing services.

+ Maintain secure, orderly, and organized records and files.

+ Ensure accuracy of information, periodically review, identify, and report inaccuracies to supervisor.

+ Conduct timely follow-ups on work activities to meet deadlines and respond to time-sensitive matters.

+ Maintain and comply with company policies on ethical standards and business practices, ensuring privacy when preparing confidential correspondence and reports.

+ Administer short-term projects and administrative tasks as assigned based on business needs.

+ Ensure regular, predictable, and reliable attendance and punctuality.

Essential Skills

+ Minimum two years of experience as a professional office administrative assistant or equivalent.

+ Advanced knowledge of Viewpoint Construction Software, Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word), SharePoint, and Adobe Professional.

+ Excellent phone etiquette and communication skills.

+ Exceptional organizational and time management skills.

+ Ability to work with minimal supervision.

Additional Skills & Qualifications

+ A valid California Driver’s License.

+ Effective communication and collaboration competencies.

+ Ability to develop and maintain partnerships within and outside of the organization.

Work Environment

The work environment is an office setting from Monday to Friday, 8 AM to 5 PM. The dress code is business attire, and jeans are not permitted. The position requires onsite presence daily.

Job Type & Location

This is a Permanent position based out of Fresno, CA.

Pay and Benefits

The pay range for this position is $26.00 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fresno,CA.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.