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42954BR

Extended Job Title:

Business Coordinator

Position Description:

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Requisition ID:

42954BR

Travel Required:

Up to 25%

Major/Essential Functions:

Financial and Budgetary Support:

+ Manage accounts payable/receivable, purchase orders, invoices, internal vouchers, cost transfers, and monthly reconciliations.

+ Monitor budgets and financial reporting deadlines.

+ Prepare and present accurate financial reports to administrative leadership and maintain ongoing communication regarding budget status, reconciliations, and funding updates.

Personnel and Hiring Administration:

+ Coordinate hiring and onboarding of student workers and graduate assistants, including I-9, eVerify, and ePAF processing.

+ Manage employment changes such as terminations, merit increases, and changes to funding source.

+ Ensure accurate routing and documentation of all personnel actions.

Equestrian Center Operations and Program Support:

+ Provide administrative and financial support for Texas Tech Equestrian Center programs, including herd management, contracts, billing, and fundraising coordination.

+ Maintain team rosters and assist with event planning and bid/quote procurement.

Fleet and Procurement Card Oversight:

+ Oversee vehicle fleet operations including maintenance, mileage tracking, insurance, and driver eligibility.

+ Reconcile procurement card transactions and ensure compliance with university policies and deadlines.

Administrative Coordination and Communication:

+ Maintain accurate documentation and communication.

+ Support faculty, staff, and students with a service-oriented approach.

+ Uphold confidentiality, professionalism, and proactive collaboration with the Executive Director and program staff.

Grant Funded?:

No

Pay Basis:

Hourly

Work Location:

Lubbock

Preferred Qualifications:

+ Bachelor’s degree in accounting, finance, business administration, or a related field.

+ Three or more years of experience in financial reporting, budgeting, or fiscal management.

+ Demonstrated proficiency in financial software systems (e.g., Banner, Cognos, or similar financial/accounting platforms).

+ Experience preparing and presenting financial reports to senior leadership, including budget reconciliations.

+ Proven ability to manage multiple funding sources and track expenditures across complex budgets.

+ Excellent written and verbal communication skills.

+ Advanced proficiency in Microsoft Excel, including pivot tables and formulas.

+ Experience supporting HR functions such as hiring, onboarding, payroll processing, or coordinating personnel actions.

+ Demonstrated ability to maintain confidentiality and accuracy in handling sensitive financial data.

Department:

Animal and Food Sciences

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Does this position work in a research laboratory?:

No

About the Department and/or College:

The Department of Animal and Food Sciences ( https://www.depts.ttu.edu/afs/ ) at Texas Tech University exists to address the challenges of a growing and changing world. We tackle these challenges by empowering students, advancing discoveries, and disseminating knowledge. Our core values (integrity, community, accountability, grit, and excellence) define our culture and those we seek to hire. The department takes pride in its tradition of student success and experiential learning through curriculum taught by faculty who are dedicated to excellence in teaching, research, outreach, and engagement. Innovative creativity to address regional issues with global implications, while engaging with external community members through citizenship, are also hallmarks of the program. The department is housed in a modern research and teaching facility and is supported by several off-campus units (Equestrian Center, Equine Therapeutic Riding Teaching and Research Center, Grantham Companion Animal Research Facility, and an Agricultural Field Laboratory with canine, sheep/goat, swine, beef cattle, Burnett Center, and feed mill units). There are approximately 30 faculty members in the department, many of whom are leading researchers in their respective fields. Areas of research excellence include meat science and muscle biology, food science and safety, animal nutrition, health and welfare, and companion animal science. The department continues to experience historic student enrollment and now consists of more than 1,450 undergraduate and graduate students.

The Texas Tech Equestrian Center (TTEC) is a 100-acre teaching, research, and outreach facility that is home of the Texas Tech Equestrian Team, Horse Judging Team, Ranch Horse Team, Rodeo Team and Therapeutic Riding Teaching and Research Center. The facility offers an indoor arena with seating for approximately 650 people and 10 additional arenas. The Center maintains a horse herd of approximately 40 horses primarily used for teaching. The TTEC is located approximately 15 minutes from main campus and contains over 400 stalls on site for events, students, and outside boarders.

Special Instructions to Applicants:

Please include the following documents in your application:

+ Resume

+ Cover Letter detailing interest and summary of qualifications

+ Contact list of at least 3 references

Questions about this position should be directed to Dr. John Pipkin, Search Committee Chair at [email protected].

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

+ Advanced proficiency in Microsoft Excel and spreadsheet management, including formulas, pivot tables, and data analysis.

+ Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines independently.

+ Excellent written and verbal communication skills, including professional correspondence and documentation.

+ Ability to interpret and apply financial policies and procedures accurately and consistently.

+ Collaborative mindset with the ability to work effectively across departments and report directly to the Executive Director.

Hourly Pay Range:

$19.47 - $25.29 - $31.15