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Procurement Operations Manager

Job ID

6556

Location

SLAC - Menlo Park, CA

Full-Time

Regular

SLAC Job Postings

Position Overview

SLAC National Accelerator Laboratory's Supply Chain Management (SCM) Division seeks a Senior Procurement Operations Manager with extensive experience overseeing a broad range of procurement activities and management of a team of procurement professionals. Reporting to the Director of Supply Chain Management, the Senior Procurement Operations Manager will be responsible for ensuring compliance with procurement requirements as specified in the Department of Energy's (DOE) prime contract; Stanford University and SLAC policies and procedures and applicable Federal Acquisition Regulations (FAR) and DOE requirements. Additionally, this position will be responsible for supporting SLAC Business Services Division (BSD) operational procurement and contract management requirements.

SLAC is a U.S. Department of Energy (DOE) laboratory operated by Stanford University and based in Menlo Park; CA.

Specific responsibilities include:

+ Manage 4 to 6 managerial direct reports with responsibility for an extended procurement operations staff of approximately 35. This includes overseeing the management of program staff (technically, operationally, and administratively), including planning and directing the activities of department(s); monitoring projects for timely completion and quality; and staffing, performance evaluation, and staff management/development.

+ In the absence of the Director of Supply Chain Management, maintain accountability for all Supply Chain Management Division activities including Shipping and Receiving and Property Control with a total staff of approximately 60.

+ Responsible and accountable for the daily procurement operations ensuring timely procurement and contract management of complex SLAC supply, service, and construction requirements valued at over $275 million in annual spend.

+ Serves as an acquisition advisor to Associate Directors (AD) and senior stakeholders on procurement related acquisitions/projects in support of SLAC high dollar, complex requirements; Report out on procurement/project status, as required.

+ Assess the procurement function to determine how to improve quality, improve efficiency, and improve the ability to deliver desired services or outputs.

+ Assist the development and maintenance of SCM written policies and procedures approved by DOE.

+ Interpret complex federal, DOE, and University procurement laws and policies to develop operational procurement procedures and practices.

+ Ensure compliance with University policies and government regulations; interact with government and internal and external auditors; evaluate and implement audit recommendations. Develop and implement internal controls to ensure compliance.

+ Build effective relationships internally and externally with customers and business partners.

+ Manage through others and provide technical and operational leadership for multiple procurement services and functions; supervise, train and delegate staff while ensuring operational and financial goals are achieved.

+ Direct staff and provide leadership to achieve the goals and vision of the organization. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.

+ Direct customer acquisition planning for complex contract requirements; drive balance between customer service requirements, government agencies, and Stanford and stakeholder control and compliance requirements; advise management on procurement issues.

+ Partner with other BSD leadership to establish the appropriate internal controls to drive compliance with government agencies and procurement policies and procedures.

+ Manage business operation and administration and oversee the execution of all budgets in area of responsibility.

+ Design, develop, and implement strategies for complex procurement requirements; implement industry best practices to improve efficiency and reduce operating cost; educate internal customers on procurement policies and processes; ensure contracts and procurement processed meet government requirements and expectations; may brief government contracting staff on status of key contracts and topics of interest.

+ Assess supplier base; conduct commodity analysis and customer requirements to develop optimal sourcing strategies and initiatives.

+ Develop and implement contract management policies and procedures to ensure compliance with contract cost, schedule and business requirements; establish practices to early identify contract performance issues and drive timely resolution.

+ Other duties may also be assigned

To be successful in this position you will bring:

+ Bachelor's degree with ten years contracts/procurement experience, eight years of supervisory experience, or a combination of education and relevant including:

+ Strong leadership and management experience and record of successfully developing and leading high-performing procurement/spend management staff.

+ Experience overseeing and directing spend management functions for a diverse organization.

+ Demonstrated experience working with and overseeing various methods of contract types such as Firm Fixed Price, Cost Reimbursement, Time and Materials, Personal Services Agreements and Basic Ordering Agreements.

+ Extensive experience overseeing and managing the negotiation and administration of contracts with unusual and/or complex terms and conditions.

+ Experience managing compliance requirements preferably gained through experience with government contracting regulations.

+ Experience as a federal government contracting officer is highly desired

+ Ability to take ownership and leadership of complex projects from inception to completion, including developing strategy, implementation, and execution of tasks.

+ Strong customer relationship management skills. Ability to articulate a clear vision for the organization and ability to execute on a strategy to attain the vision. Success in the development and implementation of strategic initiatives.

+ In-depth knowledge and understanding with the Federal Acquisition Regulations (FAR, Department of Energy Acquisition Regulations (DEAR)) and other government agency regulations.

+ Advanced knowledge of a variety regulatory requirements relating to purchasing and business law.

+ Knowledge of market conditions, trade practices, sources and lead time.

+ Ability to work collaboratively with a wide variety of stakeholders and customers.

+ Ability to lead, teach, and motivate a cross-functional team to deliver results.

+ Independent self-starter with excellent organizational, analytical, and planning skills.

+ Ability to lead diverse initiatives and manage complex business issues.

+ Knowledge and experience with Microsoft Office Suite and PeopleSoft/Oracle/SAP.

+ Ability to communicate well both orally and in writing with diverse audiences.

**Certifications and Licenses** :

+ Certified Professional Contracts Manager (CPCM) or equivalent designation highly desirable.

SLAC manager competencies:

+ Results through Others: Achieves expected results by effectively delegating and managing the work of others.

+ Aligns Priorities: Ensures planning and prioritization of resources and work efforts; ensures alignment of direct and matrix reports to support organizational goals and business plans.

+ Applies Lab Acumen: Maintains understanding of lab efforts and direction as well as current research and trends, considers technology and customer impacts, and contributes relevant, informed ideas to lab growth.

+ Navigates Complexity: Demonstrates effective problem-solving and decision-making in complex situations; manages a multitude of information and circumstances to discern what is most important; takes appropriate action, even with conflicting data or in difficult situations.

+ Communication: Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.

+ Relationships: Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

+ Self-awareness: Seeks feedback from others and takes ownership of, and actions to address what is learned; recognizes impact on others and adjusts as needed; pursues continuous learning opportunities; implements a meaningful development plan.

+ Team Effectiveness: Effectively motivates team members and fosters a diverse and collaborative environment; leverages individual members¿ strengths for overall team effectiveness; incorporates insights to improve team operations.

+ Purpose & Vision: Articulates a clear vision of expected outcomes; inspires others to execute work plans and feel a sense of purpose and ownership for the mission.

+ Attracts & Develops Employee Talent: Plans for, attracts, and hires the right talent for current and future organizational needs; operates with a focus on growing internal talent through organizational and staff development; values and encourages continuous growth development through a blend of work experiences, coaching, and formal learning; aligns individual development with organizational needs and objectives.

Physical requirements and working conditions:

+ Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1General Policy and Responsibilities: http://www-group.slac.stanford.edu/esh/eshmanual/pdfs/ESHch01.pdf

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

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+ Working Title: Procurement Operations Manager

+ Classification Title: Subcontract Buyer Manager I

+ Grade: M, Job code: 2317

+ Duration: Continuing

_The expected pay range for this position is $205,217 - $226,131 per annum. SLAC National Accelerator Laboratory/Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._

SLAC National Accelerator Laboratory is an Affirmative Action / Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All staff at SLAC National Accelerator Laboratory must be able to demonstrate the legal right to work in the United States. SLAC is an E-Verify employer.