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Collections Processing Assistant II - Monographs

**Department:** BookOps

**Employment Type:** Full Time

**Location:** Library Services Center

**Reporting To:** Celeste Keller-Griffin

**Compensation:** $46,040 / year

Description

Overview

BookOps is the shared technical services collaboration between the Brooklyn Public Library and the New York Public Library. BookOps coordinates the selection, acquisition, cataloging, processing and distribution of library materials for the BookOps member libraries. Acquisitions is responsible for order verification, invoicing, and payment for the Research and Circulating collections of the New York Public

Library and the Brooklyn Public Library. The position supports activities associated with the acquisition and management of library materials for NYPL’s research libraries. Under the direction of the Manager, Monographs, this position completes tasks including, but not limited to, loading electronic invoices, processing invoices, reconciling vendor statements with ILS system records, modifying order records, cancelling orders, organizing materials for transit, and answering service tickets concerning orders and damaged shipments. This position requires active communication with Acquisitions colleagues, vendors and research library staff.

Responsibilities

Reporting to the Manager, Monographs, the Collection Processing Assistant II will:

+ Performs all aspects of the receipt and remittance of library materials

+ Processes and send documents and electronic files conveying orders, claims, and/or cancellations to assigned vendors.

+ Ensures accurate data entry for ordering and payment transactions in the specified Bookops member libraries’ acquisitions systems.

+ Maintains electronic and paper files as needed.

+ Communicates with other BookOps units, specified BookOps member libraries staff, and vendors to resolve issues and answer questions.

+ Performs other duties as assigned.

Required Education, Experience & Skills

Required Education & Experience

+ High school graduation or high school equivalency required. Some college preferred.

+ Relevant library work experience

+ Experience working with a variety of library service providers, troubleshooting and resolving issues in a high-pressure environment.

Required Skills

+ Familiarity with Integrated Library System (ILS) Acquisitions Module.

+ Demonstrated competency with Microsoft Office.

+ Demonstrated ability to work collaboratively with others, and to work independently with a minimum of supervision in an organization undergoing change.

+ Demonstrated ability to maintain a high degree of accuracy in performing detailed work processes.

Preferred Qualifications

+ Knowledge of acquisitions work in a library environment.

+ Reading knowledge in one of the following languages: Russian, Chinese

More...

Core Values

_All team members are expected and encouraged to embody the NYPL Core Values:_

+ Be **Helpful** to patrons and colleagues

+ Be **Resourceful** in solving problems

+ Be **Curious** in all aspects of your work

+ Be **Welcoming** and **Inclusive**

Work Environment

+ Office setting

Physical Duties

+ Lifting up to 40 lbs. Required

+ May require travel within NYC

Pre-Placement** **Physical Required?

Yes

Union/Non Union

Local 1930

FLSA Status

Non-Exempt

Schedule

35 hours per week

_This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed._

_The New York Public Library_** **_Salary Statement_

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).