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Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

Pharmacy Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

A Glimpse of the Job:

Join the Texas A&M College of Pharmacy as a Business Coordinator II in the Office of Pharmacy Finance!

In this role, you will assist the Director for Finance & Administration and their administrative staff in all aspects of the office including a variety of business activities requiring independent judgment, reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience .

Location : Kingsville, TX

Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume .

Required Education and Experience:

+ Bachelor’s degree or equivalent combination of education and experience

+ Three years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

+ Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills

+ Ability to multitask and work cooperatively with others.

Preferred Licenses and Certifications:

+ Certified Texas Purchaser (CTP)

Preferred Qualifications:

+ Five years of related administrative and supervisory experience in general office, accounting, or personnel operations.

+ Use of standard office equipment and personal computers.

+ Purchasing experience with federal, state, higher education or local government entity.

+ Experience in procurement of laboratory or clinical equipment and supplies.

+ Experience working with various individuals and communities.

+ Working knowledge of spreadsheet, presentation, and word processing software programs.

+ ​ Interpersonal communication skills and ability to plan and organize effectively.

Responsibilities:

Purchasing

+ Performs and coordinates purchasing activities required to obtain and service for the College in accordance with all rules and regulations related to purchasing .

+ Assist departments with purchasing and shipment-receiving activities, maintains vendor relation , maintains files, attends procurement training.

+ Serves as a primary information resource on purchasing goods and services; coordinates workflow for receiving shipments.

+ Provides guidance on vendor information, compiles and applies information, makes evaluative judgments on appropriate data to use; assist in the resolution of complex and confidential administrative matters;

+ Assist in providing solutions to recurring or usual administrative problems; coordinates records retention for invoices and packing slips . In addition, assist departments with delegated procurements needs and training:

+ Provides product/services research and vendor sources;

+ Increase awareness and utilization of HUB vendors; promotes adherence to purchasing guidelines and procedures.

+ Assist in coordinating best practices for P-Card and T-Card transactions.

+ Send out monthly HUB vendor reports to all departments.

+ Coordinates the receiving for all incoming shipments, ensures packages are delivered to different departments in a timely manner , and ensure packages being sent out from College of Pharmacy adhere to guidelines mandated by system office.

+ Assists Assistant Dean for Finance and Administration in researching audit issues, policy and procedure implementation and best management practices;

+ Prepares and submits reports as required . Able to reconcile departmental requisitions and purchase orders according to department.

+ Completes purchase orders in AggieBuy for review and execution by the department chairs and unit heads; sends the purchase requisitions to central finance and administration; answers non-routine questions from the vendors, maintains files and records;

+ Provides customer service vendors and departments; prepares routines for standardized correspondence.

+ Adapts, combines or makes improvements to services, processes or programs. Represents College at meetings as required ; attends continuing education and professional development seminars .

Finance & Administration

+ Coordinates administrative activities and services relating to the Office of Finance and Administration procedures, special analyses, project summaries and/or compliance functions;

+ May represent the supervisor at meetings or committees

+ Assist in the annual budgeting process by compiling, analyzing, reporting and entering financial data.

+ Assists in the monthly/quarterly financial account reporting and monitoring as needed .

+ Assists the Assistant Dean of Finance and Administration in accounts reconciliation and coordinates the maintenance of office reference and resource materials.

+ Able to understand, prepare and monitor departmental budgets .

+ Performs general office duties, such as placing and receiving phone calls, copying, and faxing;

+ Assist with special projects.

+ Assist with approval in Concur, Canopy, and Workday.

+ Assist with yearly coordination of departmental asset inventory .

+ Assist departments with submitting vehicle request forms online, and ensure vehicles are inspected, up-to-date with tags, and available for employees.

+ Assigned.” The minimum percentage of time allowable is 5%. The maximum can vary, but recommended practice is to try not to exceed 50% if possible

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a comm unity of caring and collaboration.  Texas A&M University is comm itted to enriching the learning and wor kin g environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Int egrity , and Selfless Service .

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

+ Automatic enrollment in the   Teacher Retirement System of Texas  (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.