• Special Office Assistant

    New York State Civil Service (Albany, NY)


    NY HELP No

     

    Agency Executive Chamber of New York State

     

    Title Special Office Assistant

     

    Occupational Category Other Professional Careers

     

    Salary Grade NS

     

    Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

     

    Salary Range From $60000 to $75000 Annually

     

    Employment Type Full-Time

     

    Appointment Type Permanent

     

    Jurisdictional Class Exempt Class

     

    Travel Percentage 20%

     

    Workweek Mon-Fri

     

    Hours Per Week 37.5

     

    Workday

     

    From 9 AM

     

    To 5 PM

     

    Flextime allowed? No

     

    Mandatory overtime? No

     

    Compressed workweek allowed? No

     

    Telecommuting allowed? No

     

    County Albany

     

    Street Address NYS Capitol

     

    City Albany

     

    State NY

     

    Zip Code 12224

     

    Duties Description Under the direct supervision of the Office Services Manager, the Special Office Assistant performs duties related to offices services and maintenance requirements of the Executive Chamber as well as driver for Senior Staff as needed.Duties:• Assist with management of the Executive Chamber vehicle pool inventory, including liasing with statewide Fleet Management.• Transport and/or delivery of assets between offices via fleet vehicle.• Serve as a liaison with OGS parking management for the purposes of securing employee and visitor parking, as needed.• Coordinate logistics for events, including press conferences, bill signings, and various meetings for the Governor and Executive Chamber staff at the NYC office.• Set up and break down any space where special events are taking place.• Coordinate and maintain acquisition of assets and logistics of office moves.• Assist staff and prepare work orders for general office maintenance, furniture and equipment repair. Maintain accurate furniture and equipment inventory.• Coordinate mail/shipping procedures and supply requests with mailroom staff in NYC office.• Manage master key inventory, issue and track keys provided to staff.• Organize and manage emergency go bags for staff, including inspection and replenishment of contents.• Other related duties as required.

     

    Minimum Qualifications At least three years of relevant experience, such as property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. Possession of a valid NYS Drivers License and ability to lift at least 50lbs is also required for this role.

     

    Additional Comments All positions within the NYS Executive Chamber require completion of a background check prior to appointment. In addition, candidates must possess a valid driver’s license at the time of appointment.

     

    Some positions may require additional credentials or a background check to verify your identity.

     

    Name NYS Executive Chamber Human Resources

     

    Telephone

     

    Fax

     

    Email Address [email protected]

     

    Address

     

    Street NYS Capitol

     

    City Albany

     

    State NY

     

    Zip Code 12224

     

    Notes on Applying Please email your resume to the email listed above with the position title in the subject line.