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Hiring for a Construction Administrator in Watertown!

Job Description

The Construction Administrator role is pivotal in providing essential administrative and operational support to ensure the smooth execution of construction projects. This position involves coordinating documentation, maintaining compliance records, supporting field operations, and facilitating communication between project managers, subcontractors, and office staff.

Responsibilities

+ Answer phones, file documents, organize office operations, and order supplies/meals for meetings.

+ Support general office organization and assist with day-to-day administrative tasks.

+ Obtain, organize, and maintain subcontractor Certificates of Insurance (COI).

+ Print and manage subcontractor lists for each project; upload documents to ComputerEase and project folders.

+ Prepare and organize binders and update employee motor vehicle reports (Samba Safety).

+ Maintain employee training spreadsheets, including certification expiration notifications.

+ Collect and organize OSHA 10 cards and other certifications for payroll processing.

+ Track employee medical cards and CDL expiration dates using Outlook Calendar or similar software.

+ Notify relevant staff of random testing lists and update related spreadsheets.

+ Manage add/delete lists for pre-employment and random testing.

+ Maintain spreadsheets for field office locations and rentals.

+ Coordinate with project managers for field office needs (utilities, supplies, portable toilets).

+ Assist with fuel tax returns and maintain records for previous periods.

+ Prepare police reports, copy paid invoices/checks, and maintain cleared check lists.

+ Verify payments to subcontractors and send verification letters.

+ Collaborate with payroll and accounting staff to enter cost plus work and double-check labor rates and equipment lists.

Essential Skills

+ Prior experience in construction administration, office management, or related field preferred.

+ Strong organizational and multitasking skills.

+ Proficiency with Microsoft Office Suite (Excel, Outlook) and document management systems.

+ Ability to communicate effectively with staff, subcontractors, and auditors.

+ Attention to detail and commitment to maintaining accurate records.

+ Familiarity with compliance requirements (OSHA, CDL, insurance) is a plus.

+ Excel - Pivot & Vlookup, basic formulas (total sum, etc.)

+ Adobe

+ Strong math skills.

Additional Skills & Qualifications

+ Bluebeam

+ Cost Plus Reports

+ Familiarity with OSHA, CDL, Insurance documents, COIs.

Work Environment

The work environment is based in an office located in Watertown, CT, with a family-owned atmosphere. The small office mainly consists of field personnel. The position requires being in the office five days a week, with some flexibility for remote days or short breaks during the day. The company shuts down for two weeks at the end of the year for holidays. Employees benefit from a 25% 401(k) match with no cap and profit sharing opportunities.

Job Type & Location

This is a Contract to Hire position based out of Watertown, CT.

Pay and Benefits

The pay range for this position is $29.00 - $36.06/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Watertown,CT.

Application Deadline

This position is anticipated to close on Nov 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.