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Title: Closing Store and B&N Facilities Manager

Category: Facilities

EmploymentType: Full-Time

LocationType: corporate

JobLocation: New York, New York 10003

JobSummary: As the Closing Store and Regional B&N Facilities Manager, you are responsible for all aspects of maintenance, repair, and cap ex for a segment of stores. You ensure all work orders are reviewed for accuracy and need, approve work orders over the vendor’s NTE and follow up on work falling out of the normal expectations. You manage vendor performance using scorecards and regularly scheduled work order status review meetings. You also manage vendors providing select services to all of your stores and ensure service levels are being met by contracts in place. You are also responsible for overseeing all facility and operational aspects for closing stores. Supports our service commitment to the field and other departments.

An employee in this position can expect an annual starting rate of $100,000, depending on experience, seniority, geographic locations, and other factors permitted by law.

WhatYouDo:

• Working closely with the Real Estate Directors, communicating and preparing for upcoming closing locations. Creates a closing store tracker, bids out the closing store scope of work, works closely with operations on the timing of the various tasks, and turns over a broom clean space to the Landlords timely.

• Coordinates all closing store activities with other departments ensuring all are working towards the required turnover dates.

• Educated / learns of the fixtures & equipment that are in our stores. Works closely with other departments to determine if there are fixtures or other café assets that need to be relocated to other stores or into our storage facility in Paramus. Coordinate the dispatching of those moves with the DC on their final destinations prior to cleaning out of space by contractors.

• Oversee the management of the fixtures stored in the Paramus warehouse. Keep inventory of what is on hand and coordinate shipments of items when requested for a specific store.

• Manages all facility needs including maintenance, repair, and cap ex for a select number of stores by collaborating with the vendors and other departments to ensure timely response times, updated work order notes, appropriate pricing via on-line facility work order system, ServiceChannel.

• Respond and support of field requests for routine and emergency repairs, in ServiceChannel.

• Reviews discretionary work requests for actual need and priority, based on years of facility and industry knowledge. When needed partners with your manager, AMs, RDs, and other departments and then issues proposal approvals.

• Analyze reporting in ServiceChannel to identify trends (age, vendor, region, or district) looking for work orders that need extra attention from vendors or department. Proactively address issues by developing and implementing procedures in place or recommending improvements to such procedures.

• Proactively create and review capital needs for all your stores annually based on store status. Determine priority, bid out, and award in a timely manner.

• Conducts monthly area manager Touch Base meetings. Completes store visits to determine their condition, possible future needs & to review recently completed capital projects. Provide face time with store managers and area managers. Review vendor performance and programs in the field and ask for their feedback.

• Coordinates with other home office departments (Loss Prevention, Risk Management, Cafe, Accounting, etc.) on shared projects.

• Along with the other RFMs, maintains the ServiceChannel work order system through ongoing updates of assets, scheduled services, store location notes, etc. Conducts meetings with ServiceChannel and provides training for stores, area managers, and other departments.

• Conducts ongoing review of vendor programs via regular scheduled meetings and continuous communications.

• Management of disaster recovery projects, small construction projects, and rollouts.

• Liaison with building landlords for repairs, services, durable improvement allowances, etc.

• Identifies and raises innovative ideas for cost savings and strategies for approval by management.

Knowledge&Experience:

•3+ years of related experience required.

• Must be located within the tri-state area of NY/ NJ/ CT.

• Strong and effective communication skills, both written and verbal.

• Ability to interact well with contractors, consultants, as well as landlords and internal business partners.

• Possess strong project management skills and the ability to prioritize appropriately.

• Strong organizational and time management skills.

• Available evenings and weekends for emergencies.

• Ability to manage multiple projects simultaneously, working in high volume capacity.

• Solid decision-making skills based on changing conditions.

• Integrity and trust, admits mistakes and is seen as a truthful individual.

• Knowledge of lease process and documentation.

• Working knowledge of Work, Power Point, Access, and Outlook

• Exceptional knowledge of Excel

• Understanding of Mechanical systems

EeoStatement: Barnes & Noble is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, national origin, citizenship status, military or veteran status, religion, creed, disability, sex, sexual orientation, marital status, medical condition as defined by applicable law, genetic information, gender, gender identity, gender expression, hairstyle, pregnancy, childbirth and related medical conditions, reproductive health decisions, or any other characteristic protected by applicable federal, state, or local laws and ordinances.