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ADMIN ASSISTANT, EXEC

Salary

$58,428.00 - $90,709.00 Annually

Location

Anne Arundel County

Job Type

Temporary

Job Number

8404-AA Exec-SP#25-52-24-11/25

Department

State Highway Administration

Opening Date

11/05/2025

Closing Date

11/20/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

(Open Recruitment)

State Highway Administration

Administrative Assistant Executive

Office of Traffic and Safety – Grade14 (8404) SP# 25-52-24

YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION

http://www.governmentjobs.com/careers/mdotmd

This is a temporary position. Temporary positions offer some paid leave and may offer partially subsidized state health benefits. Temporary positions are not compensated at the time of a state/closing or holiday.

THERE IS NO RECONSIDERATION FOR THIS POSITION

The State Highway Administration’s (SHA) Office of Traffic and Safety (OOTS) is currently recruiting for an Administrative Assistant Executive i n Anne Arundel County. This position is open to anyone who meets the minimum and selective qualifications listed below. This is a temporary position recruitment. The resulting list of eligible candidates will be used to fill this vacancy or function only. You will need to reapply for any future recruitment conducted for this job classification.

Nature of Work: This position serves as an Executive Administrative Assistant in the Director’s Office. The incumbent will receive general supervision from the Director and two Deputy Directors who oversee five divisions, with over 200 employees (state and consultant). This position requires knowledge of the organization, operations, policies, and programs under the Office of Traffic and Safety, State Highway Administration (SHA), and the Maryland Department of Transportation ( MDOT) modes. Along with a second Executive Administrative Assistant within the Director’s Office, the incumbent will be responsible for consistently tracking and ensuring that tasks assigned to staff by the Director or Deputy Directors are completed by the established deadline. Specific duties of this position include, but are not limited to, processing incoming and outgoing mail, maintaining an adequate inventory of office supplies, processing invoices for payments using the EPICS system, managing a corporate credit card, tracking and processing residential parking requests, serving as the office representative for the Maryland Charity Campaign, completing the annual fixed asset inventory for the Director’s Office, and coordinating office ceremonies/events throughout the year. The position regularly interacts with higher-level management within SHA, MDOT, private executives, professional staff, the public, and representatives of elected officials and requires excellent written/oral communication skills. Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe are a must. This position will be assigned tasks that entail confidential matters, and the incumbent is expected to exercise considerable tact, discretion, and judgement in all areas of work.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide

•The State Highway Administration (SHA) has been named a Training magazine Training APEX Awards winner for the sixth consecutive year."

Qualifications

Education: Graduation from a standard high school or possession of a high school equivalency certificate.

Experience: Five years of experience in secretarial work.

Notes:

1. Applicants may substitute additional secretarial or clerical experience on a year for year basis, for the required education.

2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.

3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the education and experience on a year-for-year basis.

Licenses & Certifications

Not Applicable.

Additional Information

The incumbent may need to be available by phone after regular work hours, work past the regular end of shift, report to the office on scheduled telework days, and/or may be required to report to work after hours as needed for operations.

To Apply: All applicants must submit an application online at http://www.governmentjobs.com/careers/mdotmd (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties.

Applications must be submitted online by the closing date.

If you have any questions, please contact the Office of Administration at the number(s) listed below:

410-545-5554

The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment.

Bilingual applicants are encouraged to apply.

The State of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

The incumbent in this position may not be a member of a c overed bargaining unit.

Please Note: The State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Appropriate auxiliary aids and services for qualified individuals with disabilities will be provided upon request. Please call at 410-545-5554.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services ( http://www.naces.org ) or World Education Services: International Credential Evaluation ( https://www.wes.org/ ).

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 11/05/2025

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Do you possess a high school diploma or high school equivalent certificate?

+ Yes

+ No

02

Do you have five (5) years of experience in secretarial work?

+ Yes

+ No

03

If you answered YES to the previous question, please list the experience that you possess. Also, include the name of employer, job title, dates of employment, and hours worked per week. This information must also be reflected in your application. If you DO NOT possess experience in this area, type "N/A" in the box below. Listing the employer's name and/or job title only or "see resume" is not an acceptable response.

04

Please note that the reconsideration period has been discontinued effective May 2025. It is important that you review and include all relevant information in your application, along with any supporting documentation. For example, this may include driver's licenses, transcripts, course evaluations for foreign degrees, rotation memos, and other pertinent documents. Once you have submitted your application, you will NOT have the opportunity to provide additional information. Please initial below to certify that you have read and understand this statement.

Required Question

Employer

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

Apply

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