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Job Description

Grow your career at Cedars-Sinai!

Cedars‑Sinai is one of the best hospitals in America. We are ranked nationally in multiple specialties by U.S. News & World Report. Cedars‑Sinai provides expert care and medical treatment using innovative technology and the latest research. Learn more about what makes Cedars-Sinai a top hospital in the U.S. and internationally.

Why work here?

Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. They are proof of our commitment to creating an inclusive environment that fuels innovation and the gold standard of patient care we strive for.

About the Role

As an Executive Assistant, you will provide administrative support to executive level and coordinate the administrative activities of the office. Demonstrate initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Maintain CIO's calendar, screen calls, schedule meetings, take minutes at meetings, schedule travel reservations, type correspondence and reports; and perform related duties as required. Coordinate and administer human resource, payroll functions and participates in maintaining departmental budgetary considerations.

Primary Duties and Responsibilities

+ Screen and prioritize calls and appointments, routes inquiries to other levels of the organization as appropriate. Maintain leader’s calendar, schedule appointments and meetings, make travel arrangements. Arrange meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided.

+ Type from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Take and transcribe minutes of meetings. Compose more routine business correspondence for supervisor signature independently or with minimal direction. Ensure that spelling, punctuation and grammar are correct.

+ Establish office filing system and database records for office. Prepare periodic, recurring reports from database. Create special reports and new file and database systems on own initiative as required. Research, gather, edit, compile, and organize information from other departments, outside agencies, etc. in response to requests for special reports

+ Review various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Note variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary.

+ Coordinate projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables.

+ Review UKG the departmental employee time keeping system per pay period and signs off appropriately.

Department-Specific Responsibilities

+ Serve as the primary point of contact for the IBD Executive Director, representing leadership with faculty, staff, institutional partners, and external stakeholders, including regulatory and funding agencies. Prepare executive materials, synthesize complex information for decision-making, and ensure timely follow-up, completion, and communication across initiatives.

+ Coordinate and facilitate faculty meetings—including agenda development, presentation support, and on-site technology logistics—to ensure smooth execution and alignment with strategic goals.

+ Oversee internal communications and notifications to faculty and staff on behalf of the Executive Director, ensuring clarity, consistency, and timeliness.

+ Manage and execute special projects for the Executive Director by organizing teams, conducting background research, coordinating with internal and external partners, and prioritizing workflows to meet deadlines and deliverables.

+ Collaborate with internal and external stakeholders to ensure the successful implementation of initiatives, from material preparation and delivery to evaluation and follow-up.

+ Other duties and responsibilities may be assigned based on business needs.

Qualifications

Education Requirement

+ High School Diploma or GED is required.

+ Associate's Degree or two (2) year college diploma degree in Business, Accounting, Computer Operations & Applications is preferred.

Experience & Skills

+ Four (4) years of dynamic responsibility in office administration with a background of customer service required.

+ Ability to type proficiently (60-75 wpm) & edit material using Windows or a comparable system.

+ Able to compose letters, policy statements, procedure manuals, and reports. Experienced in organizing & transcribing complex statistical and narrative reports, charts, and exhibits suitable for publication and distribution.

+ Experienced in handling multiple tasks with short timelines. Must be able to prioritize assignments.

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About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

**Req ID** : 13106

**Working Title** : Executive Assistant - IBD Institute (Onsite)

**Department** : Research - Digestive and Liver Diseases

**Business Entity** : Cedars-Sinai Medical Center

**Job Category** : Administrative

**Job Specialty** : Administrative

**Overtime Status** : NONEXEMPT

**Primary Shift** : Day

**Shift Duration** : 8 hour

**Base Pay** : $37.03 - $57.40

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.