• Open Records & Administrative Specialist

    State of Georgia (Fulton County, GA)


    Open Records & Administrative Specialist

    • Georgia - Fulton - Atlanta (https://ga.referrals.selectminds.com/jobs/73989/other-jobs-matching/location-only)

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    Legal (https://ga.referrals.selectminds.com/landingpages/legal-opportunities-at-team-georgia-4)

     

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    Secretary of State, Georgia - SOS

     

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    Nov 07, 2025 Post Date

     

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    Position Summary

    The Georgia State Election Board is seeking a highly organized and detail-oriented Open Records and Administrative Specialist to manage the agency’s Open Records Act (GORA) requests and provide high-level administrative support to the Executive Administrative Assistant and Executive Director. The ideal candidate will have a working knowledge of Georgia’s Open Records Act, Open Meetings Act, and Administrative Procedures Act, with strong proficiency in document management, proofreading, and Microsoft Office software.

    Key Responsibilities

    + Receive, track, and fulfill Open Records Act requests (GORA) in compliance with state law and agency procedures.

    + Coordinate with internal divisions, the Attorney General’s Office, and requestors to ensure accurate and timely responses.

    + Review, redact, and prepare records for release using Adobe Acrobat Pro.

    + Maintain case logs and tracking spreadsheets in Excel and SharePoint.

    + Draft, edit, and proofread correspondence, memoranda, and legal documents.

    + Assist with Open Meetings Act compliance, including meeting notices, minutes, and posting requirements.

    + Support rule-making processes under the Administrative Procedures Act.

    + Utilize Outlook, Teams, CMTS, and Zoom for internal communications and case coordination.

    + Maintain organized electronic and physical files in compliance with agency retention policies.

    + Perform general office duties, scheduling, and records maintenance as assigned.

    Preferred Qualifications

    + Experience with Georgia’s Open Records Act (GORA) and Open Meetings Act (O.C.G.A. 50-14-1 et seq.).

    + Familiarity with the Administrative Procedures Act (APA).

    + Advanced proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro.

    + Experience using SharePoint, Teams, Zoom, and CMTS software.

    + Strong grammar, proofreading, and copy-editing skills.

    + Excellent organizational and multitasking abilities.

    + Ability to work independently and meet deadlines under pressure.

    + Notary Public certification (preferred).

    + Previous experience in a state agency or legal/governmental environment (preferred).

    Minimum Qualifications

    + High school diploma or GED required, associate or bachelor’s degree in public administration, Legal Studies, or related field preferred.

    + Two or more years of experience handling public records, legal documentation, or administrative duties in a government or law-related setting.

     

    How to Apply

    Please submit a résumé, cover letter, and three professional references to:

    [email protected]

    Subject line: Open Records and Administrative Specialist Application

    Applications will be reviewed on a rolling basis until the position is filled. Immediate start preferred.

     

    High school diploma/GED and one (1) year of experience as a legal assistant in a legal environment; or certificate from a paralegal training program.

     

    Additional Information

     

    + Agency Logo:

    + Requisition ID: LEG02RL

    + Number of Openings: 1

    + Advertised Salary: $52,000 - $59,000 BOQ

    + Shift: Day Job

    + Posting End Date: Dec 12, 2025