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Position: Executive Administrative Assistant

Job Description:

The Executive Administrative Assistant is responsible for providing personalized secretarial and administrative facility support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of high-level tasks related to the working life and communication for Forwards Chief Supply Chain Officer, Chief Commercial Officer, and Chief Information Officer. Additionally, the candidate will provide general support to facilities management including direct management of front desk operations. The ideal candidate will demonstrate strong organizational, communication, and multitasking skills, as well as the ability to handle confidential information. Proficiency in office software and a proactive approach to problem-solving are also important.

Core Responsibilities & Duties:

+ Manage complex calendars, schedule meetings, and coordinate executive communications

+ Serve as the first point of contact at the front desk, greeting visitors, and handling inquiries

+ Oversee general office operations, including mail distribution, office supplies inventory, and maintenance requests

+ Coordinate logistics for internal and external meetings and events

+ Assist with preparation of presentation materials and reports

+ Maintain confidentiality of sensitive information

+ Undertake the tasks of receiving calls, taking messages, and routing correspondence

+ Handle requests and queries appropriately, including management of general meeting spaces

+ Make travel arrangements for executives

+ Monitor office supplies and replenish as needed

+ Develop and carry out an efficient documentation and filing system

+ Other duties as assigned

Requirements:

+ Minimum 1 years of related experience

+ Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position

+ Full comprehension of office management systems and procedures

+ Excellent knowledge of MS Office

+ Exemplary planning and time management skills

+ Up-to-date with advancements in office technology and applications

+ Ability to multitask and prioritize daily workload

+ High level verbal and written communications skills

+ Discretion and confidentiality

+Skills:

+ Ideal candidate will possess a “can do” attitude with a “will do” work ethic

+ Ideal candidate will possess reporting, time management and presentation skillset

+ Strong verbal and written communication skills

+ Transportation industry knowledge and experience is a plus

Forward Air is an Equal Opportunity employer.

About Us

Since 1990, Forward Air has been a leading provider of ground transportation and related logistics services to the North American air freight and expedited LTL market. We offer surface shipping on an accelerated “time-definite” basis, delivering cargo at a specific time, but under less time-sensitive situations – supplying you with a cost effective, reliable alternative to air transportation. We work with companies of all sizes to develop tangible advantages and build the best products to meet your specific needs. Forward Air presents to the wholesale transportation community (logistics companies, freight forwarders, integrated air cargo carriers, passenger/ cargo airlines, and non-traditional shippers), a single-source provider that can deliver more supply chain services and a superior menu of choices. Throughout the years we have added supplementary lines to our linehaul service, such as full truckload operations (Truckload Services), final-mile coverage (Complete® Cartage), and an Airline Logistics program, and we will continue to expand our services to meet the changing needs and growth of our customer base.

Forward Air is structured to optimize both savings and service to our customers. Direct partnerships with owner-operators and other surface transportation providers, enable us to remain cost-competitive. The Forward Air network is designed with over 90 facilities located at or near major U.S. and Canadian airports, 12 regional sort centers and over 300 beyond points (secondary airports provided through our Complete Cartage service), creating one of the most comprehensive linehaul networks in the industry.

Ranked 3rd in Newsweeks 2022 "Americas Most Trustworthy Companies (https://www.newsweek.com/americas-most-trustworthy-companies-2022/transport-logistics-packaging) " publication

About the Team