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Admissions Representative

Overview

Date Posted:

11/14/2025

Location:

Jacksonville

City:

Jacksonville

State:

FL

Country:

United States of America

Category:

Administrative and Support

Employment Status:

Full-time

Description

JOB SUMMARY: The Admissions Representative for LECOM at Jacksonville reports to the Director/Assistant Director of Student Affairs at LECOM Erie. This individual coordinates Admissions processes at the LECOM at Jacksonville site and participates in central office processes for admissions and recruitment. The individual also assists with LECOM special events (i.e. commencement, white coat ceremonies) and is cross-trained in responsibilities of the Financial Aid Coordinator.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES :

+ Promotes and preserves the mission of LECOM;

+ Process admissions applications and inquiries;

+ Assign Applicants for 1st File Review;

+ Provides enrollment and admissions reports at the weekly Admissions Team meetings;

+ Serve as liaison with Jacksonville University to coordinate contact with Jacksonville University applicants and students who indicate interest in LECOM;

+ Invite candidates for on-campus interviews;

+ Coordinate all aspects of interview dates, including scheduling of rooms and faculty/staff, ordering of food, coordination of student tour guides, management of files, and reporting of results of interviews to Admissions Committee;

+ Conduct presentation to applicants and guide interviewees to designated interview or demonstration site;

+ Serve as liaison with Erie Admissions staff;

+ Organize and facilitate Open House and Affiliate Interviews;

+ Keep Jacksonville University apprised of affiliate interviews and status;

+ Answer email or phone candidate questions about admission or this campus;

+ Learn about all programs and be able to answer student inquiries;

+ Schedule and conduct on-campus tours;

+ Answer inquiries through the Admissions email account;

+ Update various applicant files and notify students of application status;

+ Assist in processing all applications for the Institutional Programs;

+ Host high schools during on-campus events, including leading tours, giving presentations, and assisting in anatomy lab sessions, etc.;

+ Analyze data for all programs and create Excel graphs as requested;

+ Assist with processing all applications and matriculation fees;

+ Assist in processing various, AACOMAS application information, supplemental applications and supporting documentation;

+ Keep current and accurate records of accepted applicants entering in new class including all demographics;

+ Participate in off-campus recruitment as needed;

+ Participate in various annual college events, including Commencement, White Coat Ceremony, Hospital Day, On-Campus Day, Orientation, and Open Houses;

+ Serve as back up support to College Receptionist, on an as-needed basis;

+ Cross-train in the responsibilities of the Student Affairs Coordinator in order to be able to assist in that area and/or to fill in on an as needed basis;

+ Cross train in the responsibilities of the Financial Aid Coordinator in order to be able to assist in that area and/or fill in on an as needed basis;

+ Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;

+ Participate in scholarly activity so to enrich and broaden the student learning experience;

+ Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and

+ Other duties as required / needed to maintain an efficient and effective Department.

EEO/AA/M/F/Vets/Disabled

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

+ Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;

+ Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure;

+ Maintains professional appearance and pleasant demeanor at all times;

+ Excellent organizational skills;

+ Maintaining an established work schedule;

+ Ability to be self-reliant and follow instructions;

+ Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax.

+ Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;

+ Possess excellent grammar, writing and proofreading skills;

+ Experience in using various office equipment, i.e. copier, fax, scanner, etc.;

+ Ability to work in a fast paced environment that requires multitasking;

+ Effectively using interpersonal and communications skills including tact and diplomacy;

+ Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;

+ Assessing and prioritizing multiple tasks, projects, and demands;

+ Maintaining confidentiality of work related information and materials;

+ Establishing and maintaining effective working relationships;

+ The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;

+ The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

+ The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and

+ Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS : Education and experience equivalent to: a high school degree or equivalent required. Associates and/or B achelor’s degree with a minimum of one (1) year employment experience at a postsecondary educational institution preferred.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.