"Alerted.org

Posting Detail Information

Working TitleAdmin Assistant II (Part-time 20 hpw) Woodland Park, Colorado

Position LocationFort Collins, CO 80523

Work LocationPosition is fully in-office/in-person

Type of PositionPart-time

Classification TitleAdmin Assistant II

Posting Number202500134P

Position TypeState Classified

Open Date11/14/2025

Close Date12/29/2025

Salary$1660.50 – $1992.50 Monthly ( Part-time 20 hpw )

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Description of Work Unit

The mission of the Colorado State Forest Service ( CSFS ) is to achieve stewardship of Colorado’s diverse forest environments for the benefit of present and future generations. This position supports the Woodland Park Field Office in achieving the mission of the CSFS . We accomplish this through providing professional, technical forestry assistance coupled with educational outreach within a traditional 3 county area, but can include assignments in the CSFS Southeast Area.

Position Summary

Provide support to the Colorado State Forest Service Woodland Park staff and programs such as, but not limited to Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture by performing duties including front desk reception, telephone and walk-in customer reception, general public relations, document creation/editing and data management, meeting logistics, mail processing, payment processing, working with and coordinating/paying/accepting payment from vendors, and other financial duties, office equipment operations and maintenance. Take minutes at meetings as required. Take assignments as delegated by the Southeast Area Accounting Technician II and Area Manager, which can be more specifically related to accounts and accounting processes

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

Two (2) years of general clerical or office support experience in an occupation related to the work assigned to this position.

Please note, part-time experience will be calculated to determine the full-time equivalent experience (24 months full-time, 40hrs/wk).

OR

A combination of related education, such as business or accounting courses and/or relevant experience in an occupation related to the work assigned equal to two (2) years.

*Please note, unofficial or official transcripts must be attached with this application

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• Reception experience

• Purchasing and fiscal management support

• Office operations and management support

• Inventory and purchasing experience

• Scheduling and meeting management

• Experience providing excellent Customer Service to diverse stakeholders (departments, vendors, the public)

• General computer knowledge and word-processing skills; MS Office or Google Suite

• Ability to use basic word processing, spreadsheet, and calendar management programs

• Related state service experience

Essential Job Duties

Job Duty CategoryReception, Public Relations, and Administrative and Technical Support

Duty/Responsibility

Greets telephone and walk-in customers. Routes incoming calls for district staff. Evaluates and satisfies customer requests for various information and resources and/or directs customers to the proper employee or external entity. Maintains master office schedule for Field Office and Area Staff. Schedules conference rooms and obtains conference call-in numbers for Field Office staff. These duties require a thorough knowledge of CSFS personnel/program responsibilities and related university, local, state and federal agency programs/services, and the use of a phone system, internet browser, email, and interpersonal communications. This position will require excellent customer service to the agency, partners, and cooperators.

Supports Field Office staff through data and document creation, input and editing. Data is entered into databases for programs such as, but not limited to the Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture. Maintains office contact information. Assists with management to the Woodland Park Field Office Website. Provides layout and content editing for documents such as memoranda, letters, and reports and maintains mailing lists. Conducts other support tasks such as information research and meeting logistics. Tracks meeting schedules and travel itineraries of all office personnel to facilitate accurate scheduling and verify employee status. Takes minutes at monthly Field Office meetings. Reviews outgoing documents for completeness before sending to the State Office for processing.

Percentage Of Time25%

Job Duty CategoryPurchasing/Fiscal Support

Duty/Responsibility

Reallocate P-card transactions for Field Office staff using Kuali Financial System ( KFS ); utilize Kuali action list, and know how to handle the P-card transactions; the State Office (the fiscal officer) will approve the purchases. Follows CSU and department purchasing policies. Prepares invoices and submits customer payments to State Office for deposit within the required timeframe. Prepares purchase order and reimbursement requests, by using the correct CSFS forms. Assists the Supervisory Forester with reconciling budget vs. actual expenses based on information provided by the State Office Administrative Division team. Create and maintain spreadsheets to assist Supervisory Forester with tracking program information, such as with the Forest Ag program. Track landowner grant fiscal information using spreadsheets to assist the assigned forester in the office. Maintain bond records and process refunds.

Percentage Of Time40%

Job Duty CategoryOffice Operations & Admin Support

Duty/Responsibility

Maintains Field Office supply inventory by utilizing ShopCat system; orders supplies as needed for Field Office staff. Maintains office equipment operability. Places special supply orders for Field Office personnel. Initiates contact with office equipment vendors and repair people. Duplicates and disseminates information internally and externally using copiers, FAX , email, and US Mail. Manages all Field Office incoming and outgoing mail processes and prepares all outgoing mail; assists with mailings to the office Forest Agriculture property owners or other homeowner groups. Periodically update Field Office and Area forestry service provider, consultant, and contractor lists. Completes bulk-mail projects. Coordinate and/or assist with janitorial and building upkeep. Maintain Field Office vehicle mileage and maintenance records. Compile, prepare and submit reports to staff and State Office Administrative Division team for projects. Maintain office technical publications library and order supplies from the C&C Division team at the State Office. Prepare travel documentation for office staff and submit to the State Office for approval and processing. Support Field Office intern or hourly staff and coordinate with State Office staff as needed, if applicable. Maintains office filing system. Assists with updates to the Woodland Park Field Office contractor lists.

Percentage Of Time35%

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

+ Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

+ Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

+ TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

+ Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

+ If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

+ An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

+ An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

+ Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

+ When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

+ Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

+ Please see theRequired Documentssection of the posting.

NOTES

+ Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

+ The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

+ Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

+ All status updates for this position will be sent via email [email protected],[email protected], OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

+ Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Department Contact Information

Human Resources – Talent Acquisition Team, [email protected] call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office [email protected] (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License - Regular - Colorado

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire?

+ Yes

+ No

+ * Do you have a current and valid Colorado Driver's License?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts