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Central Records Supervisor

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Central Records Supervisor

Salary

$61,812.00 - $80,364.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Job Number

RAA-CSP-7032 11/2025

Department

Department of Public Safety

Division

Colorado State Patrol

Opening Date

11/14/2025

Closing Date

12/1/2025 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling St, Lakewood, CO 80215

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Lori Todacheene, HR Business Partner, [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is open only to Colorado state residents at time of application.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

This position is not subject to the Hiring Freeze as outlined in Executive Order D 2025 009 due to being critical to protecting the health, life and safety of Coloradans.

Our Mission - Engaged employees working together to safeguard lives and t o provide diverse public safety services to local communities.

Our Vision -Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

+ Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

+ State contribution into Health Savings Account when enrolled in HDHP.

+ Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

+ Paid medical leave benefits provided by the State of Colorado.

+ Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

+ We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

+ CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and four annual wellness days.

+ The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

+ Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

+ Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .

Description of Job

About the Work Unit

This work unit exists to be the central repository for all law enforcement records created by the Colorado State Patrol. This includes the day-to-day activities of maintenance, retrieval, protection, retention and destruction of agency law enforcement records.

About the Job

Under supervision of the records manager, this position serves in an operational capacity as a central records supervisor. Supervises, assigns, reviews and coordinates the day-to-day activities of the Central Records unit including the maintenance, retrieval, protection, retention and destruction of agency records; ensures work quality and adherence to established written directives; and performs the more technical and complex tasks to assigned area of responsibility.

Work Environment

+ Office, sedentary, Monday-Friday 8am to 5pm

Key Responsibilities

Personnel Management and Supervision

Supervision and leadership involve scheduling, supervising and evaluating work product as the first line supervisor of members who perform distinct and separate units of work generally related as to the purpose but requiring different processes and methodology.

Administers unit level programs to carry out agency objectives, written directives by supervising and evaluating subordinate members; executes directives and assignments issued by the unit manager, a branch commander and/or executive command staff; monitors unit operations; communicates with the unit manager or command staff on unit/branch performance and items or events of interest; initiates and reviews correspondence; analyzes and disseminates information to subordinate members. Observes operations, processes and/or practices and methodologies for quality assurance and liability mitigation. Makes appropriate recommendations for change within their span of control.

Program Administration

This position is responsible for the overall daily administration of the central records team including, planning, organizing, and controlling the daily operations of the records section and workspace. Implements various business processes, records management processes, audits, and compliance processes, and ensures the appropriate handling of records in all formats. Ensures the daily facility security and equipment needs are met. Maintains own and subordinates' professional and technical knowledge by attending training, conferences, reviewing professional publications, establishing networks and benchmarking industry accepted standards and practices. Communicates appropriately with members, internal, and external partners using any available format. Writes necessary reports that are complete, accurate, appropriate, and timely. When required, attends all hearings and provides complete and accurate testimony. Demonstrates an awareness of the cultural diversity of the community.

Records Management

Under general supervision, is responsible for confidential complex administrative work involving input, retrieval, research, update and filing, purging of criminal and other law enforcement records. Works with multiple formats of documents including print, electronic and digital. May work closely with local, state and federal law enforcement agencies and judicial districts. This position responds to, and processes criminal justice records requests to include but not limited to: incident reports and subsequent documents, body-worn camera, in-car camera and other digital media; including administrative records, training records, and open records. Ensures the release of records in accordance with state and federal statutes. Collects fees for copies of reports, prepares and issues receipts, maintains cash and check deposits.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Seven (7) years of progressively responsible experience in records management with highly sensitive and complex data entry, record processing and file maintenance.

OR

A combination of related education and/or progressively responsible experience in records management with highly sensitive and complex data entry, record processing and file maintenance equal to seven (7) years.If education is substituted for work experience, an unofficial transcript of the relevant education must be provided with your application.

PREFERRED QUALIFICATIONS

+ Previous supervisory experience including training, coaching and performance evaluation.

+ Experience with Criminal Justice Records Act and criminal justice records law.

+ Experience in a law enforcement agency.

+ Experience with maintaining a complex and high volume of records.

+ Experience in Google Products (Ex. Gmail, Google-Docs, Sheets, etc.).

+ Proficiency in Microsoft Office Suite products (Ex. Word, Excel, PowerPoint).

+ Excellent written and verbal communication skills.

CONDITIONS OF EMPLOYMENT

+ Must be a Colorado resident at time of application.

+ Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search, drug test and a reference check.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ARE YOU IN NEED OF AN ACCOMODATION?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at: [email protected]

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at [email protected]

RECRUITMENT TIMELINE INFORMATION AND IMPORTANT NOTICES

+ Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

+ Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.

+ Transcripts: An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

+ Military Veterans: If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

+ Application Tips : For an overview of State of Colorado application process and application tips, please view this video (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb\_logo) .

+ Resumes, Cover Letters, or other documents submitted: will not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

+ Notifications All correspondence regarding your status in the selection/examination process will be sent via email to the email address listed on your application. Include your current working email address on your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

+ Comparative Analysis Steps may include

+ Structured application review by a panel of SMEs

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please describe your experience working in a records management environment. Include the types of records you handled and your specific responsibilities.

02

Describe your experience supervising or leading staff. Include the size of your team and the types of duties you oversaw.

03

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a fingerprint based criminal history check, drug test, and polygraph. Are you willing to participate in this process as a condition of employment?

+ Yes

+ No

04

I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

+ Yes, I understand that

+ No

05

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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